Executive Assistant on Organic Farm

Executive Assistant Job Description

We are looking for an enthusiastic tea loving individual to join our team to lend an administrative hand to the owners, Elise and Jeff of Oshala Farm.

Oshala Farm is a 290-acre certified organic farm that uses regenerative cultivation practices to grow over 80 varieties of medicinal and culinary herbs. Every herb grown at Oshala Farm is one we've nurtured from seed to sale—for home medicine makers, retail apothecaries, clinical herbalists and naturopaths, and herbal medicine manufacturers and product makers. We cultivate with consciousness to ensure that the herbs we provide are grown with care, dedication, and a love for the land. We consider it an honor to be stewards of the earth and to grow herbs that support community health.

Oshala Farm’s mission is to provide high-quality herbs while leaving the land better than we found it. Through our growing, processing, packaging, seed-saving, and on-farm initiatives we are continuously pushing to be more sustainable and kinder to the environment and our team.

Hours negotiable 24-40 weekly Pay DOE

Administrative responsibilities:

General office support, answering phones

Scheduling and coordinating meetings

Website maintenance

Inventory management

Customer fulfillment support

Shipping and receiving

Farm Cost Analysis

Compliance responsibilities:

Becoming knowledgeable of and staying up to date with changes to Organic Cert and FSMA

Implementing proactive strategies to increase efficiency and implement regulatory updates

Preferred Skills and Experience :

2+ years of administrative experience

Excellent communication skills: verbal and written language

English and Spanish speaking

Enjoy building and maintaining systems that keep data and tasks organized

Excellent attention to detail and interest in problem solving

Computer proficiency in word processing, formatting, databases, and email. Google Drive, Microsoft Excel, WooCommerce, WordPress, QuickBooks, Finale, ShipStation

Enjoys working with numbers and solving software system issues

Ability to multitask and prioritize daily duties as well as long term projects

Interested in organic farming and an eco-conscious lifestyle

Auditing, Bookkeeping, Inventory Management

Creative and innovative, with an optimistic, forward-looking, positive outlook

Adaptable and enthusiastic; able to navigate and thrive in dynamic, changing circumstances

Physical Requirements:

Ability to lift 50 lbs

Ability to walk between buildings on working farm

Comfortable using a computer for multiple hours at a time