Executive Assistant

Are you ready to make a change? Do you want to feel appreciated and valued? Are you looking for a place to belong? Come work for this boutique, residential home remodel company based on the Eastside. We have had the privilege of being in business since 1985, having a team of approximately 25 members to serve and make a difference in our clients homes and lives. The past three years have been the best years yet in the company and we are seeking to find a team member who will help us continue to offer unsurpassed quality service to our clients.

You would work side by side with the owner as an integral and vital part of the team, assisting with a number of administrative tasks and a variety of communications. The opportunity for growth, improvement and advancement is abundant as this family owned business is brimming with potential for further growth. The only element we are missing is someone like you. The owner is humble, yet driven and is always open to hear any contributions and suggestions you may have to bring to the table. This could be a new home for you where you are valued, appreciated and respected.

To be successful in this role, you should be well-organized, bright, helpful, cheerful, confident, supportive, anticipate needs, professional, have great time management skills and be able to act with or without guidance. We encourage you to speak your mind and bring forth new ideas to elevate the company and enhance the growth of our business. You will contribute to the efficiency of our business, but also play an important role in carrying out the company mission and values.

Responsibilities:

-Assist the owner in efficiently running and managing the enterprise

-Manage information flow in a timely and accurate manner

-Managing correspondence between clients and team members

-Manage team calendars, scheduling clients, vendors and subcontractors

-Maintain a record of ongoing purchases specific to each client

-Create client invoices based on time entry records and purchases

-Create client outlines that describe the project details and estimated costs

-Act as an office manager by keeping up with office supply inventory

-Format information for internal and external communications

-Organize and maintain the office filing system with up-to-date electronic and paper documents

-Facilitate new hire onboarding

-Maintain team member birthday and anniversary dates

-Organize company celebration events

Skills:

-Must have strong writing and review skills

-Excellent MS Office knowledge

-Work experience as an Executive Assistant, Personal Assistant or similar role

-Outstanding organizational and time management skills, creative and willing to take on work independently

-Excellent verbal and written communications skills

-Integrity, discretion and confidentiality

Education and Experience:

-4-year college degree (Bachelor’s Degree) desired. Equivalent experience may substitute.

-3+ years in a similar position

-Highly proficient and competent in Microsoft Office Suite

-Knowledge of IT systems

-Working knowledge of Marketing, including social media, campaigns, branding

-Working knowledge of filing system: Dropbox

Talents we need:

-Ability to be an ambassador of the Ridings Brand

-Capable of managing multiple tasks & operations at once

-Ability to manage your time effectively.

-Ability to persuade and influence others.

-Ability to continuously prioritize tasks in a changing environment.

-Ability to translate strategy and goals into operational tasks.

-Comfortable interacting with people of all types and backgrounds.

-Ability to handle conflict and engage in productive resolution.

-Ability to listen and use feedback constructively.

-Demonstrated problem solving and decision-making skills.

-Demonstrated passion for community building.

Travel:

-Some travel, as needed, to specific clients, project sites, training programs, or industry conferences.

Work Schedule: 8 hour shift, Monday - Friday

Job Type: Full-time

Other Duties:

-Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pay:

-Base Salary Competitive DOE + incentive compensation

-$50,000-$75,000 per year

-Company benefits include paid holidays, vacation and sick leave

Location: In-Office (North Woodinville, East Bothell area)

How to Apply:

If you’re qualified and interested, we encourage you to submit your resume by email through this posting. When applying, please make the subject line of your email “I’m interested in the Executive Assistant position”