Payroll Specialist

Payroll Specialist

Cook Inlet Housing Authority is a great place to work!

Our corporate family is a team of passionate, enthusiastic, dedicated and highly qualified people. Our work allows us to create innovative solutions to complex housing issues in our community. We create housing opportunities that empower our people and build our community.

We have a great benefits package which includes the Public Employee’s Retirement System (PERS), Supplemental Benefit System Annuity Plan (SBS), and employer paid Life/STD/LTD insurance, extremely affordable health coverage, generous PTO accruals, paid holidays, an educational reimbursement program, a great wellness program and 457 optional pre-tax deferrals.

If you are interested in the Payroll Specialist position and have the expertise, skills and energy to match our mission to provide independence through housing, we encourage you to apply.

General Functions

Maintains payroll-related accounts and is responsible for the reconciliation and accuracy of one or more accounts within a complex accounting system. Prepares various accounting papers, schedules, exhibits, and summaries. May determine the need for new accounts and revisions in the account structure. Researches and advises supervisor concerning the accounting treatment of complex transactions. May perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors. Assists in the day to day financial operations of CIHA, insuring transactions are processed timely and accurately in accordance with CIHA policy and procedures. Primary emphasis will be in processing payroll and reconciling and paying related liabilities, and cash receipts and related activities

Major Activities (Typical Duties/Responsibilities)

Performs all activities necessary to process one or more payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.

After implementation of third party payroll processor activities of payroll processing will include maintaining payroll system and related records but will not include filing federal tax reports.

Processes all payroll and liabilities timely and accurately, according to Federal and State law and CIHA policies and procedures.

Uses computer terminal to input payroll data. Deciphers, translates, and codes complex alphanumeric payroll data and verifies input for accuracy and completeness.

Insures all payroll deduction forms are complete and on file

Performs tasks to establish and maintain payroll records. Maintains Employee payroll files.

Duties include checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, posting changes in tax status and other miscellaneous changes.

Calculating and preparing general ledger entries, inspecting automated system output such as electronic timecards, determining and correcting out-of-balance conditions, gathering payroll data for inclusion in financial statements, and researching and preparing special reports for management, calculating various leave pay, and processing garnishments and levies.

Prepares monthly and quarterly payroll and deduction reports, including ESC, 941, PERS, SBS, and voluntary deduction payments and reports

Reconciles year-end payroll ledger to general ledger and process W-2's in the absence of a third party payroll processor who will provide this service.

Processes all accounts payable for payment timely and accurately. Processing includes matching source documents against invoices and receiving reports, securing appropriate approvals, keying information into accounting system, and making payment on-line or submitting payment requests to the accounts payable department as appropriate.

Reconciles vendor accounts

Establishes and maintains good working relationships with vendors

Reconciles outstanding encumbrances (purchase orders)

Reconciles and maintains balances on open purchase orders and contracts, and maintain purchase order and contract logs

Insures required documents are on file for contracts prior to payment

Maintains filing system

Performs other related duties as assigned

Skills and Abilities

Possesses strong interpersonal, good communication and listening skills both verbal and written and organizational skills.

Proficient in use of computers, including excel, outlook, and word.

Knowledge of payroll and accounting software is also a plus.

Ability to type and operate a 10 key by touch.

Education and Experience

CPP or FPC designation preferred.

Associate degree from an accredited college with major course work in accounting, or closely related field or experience may be substituted for college on a year-for-year basis.

0-2 years payroll and cash control experience.

Ability to type and operate ten key by touch.

Knowledge of computerized spreadsheets, word processing and account software require

Please visit www.cookinlethousing.org to submit an application.

Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.

Disclaimer: This job description is intended to describe the general nature and level of the work being performed and is not an exhaustive list of all duties and responsibilities. In addition, CIHA management reserves the right to amend and change responsibilities and lines of reporting to meet business and organizational needs as necessary.