ASSOCIATE / DIRECTOR OF SPONSORED PROGRAMS
Position Information
Position InformationPosting NumberSRGV8118Working TitleASSOCIATE / DIRECTOR OF SPONSORED PROGRAMSNumber of Vacancies1LocationRio Grande ValleyDepartmentSponsored ProgramsFTE1.0FLSAExemptScope of JobAssociate Director of Sponsored Programs:Manage day-to-day aspects of Pre-Award operations, including providing knowledge in all aspects of sponsored programs activities.Director of Sponsored Programs:Manage all aspects of Pre-Award operations, including providing knowledge in all aspects of sponsored programs activities.Description of Duties Associate Director of Sponsored Programs: Leads, coordinates, and supervises day-to-day work of pre-award staff, submission systems, and procedures related to the submission of grant proposals and other funding mechanisms. Stays abreast of regulations and guidelines of federal and non-federal agencies. Manages assigned pre-award operations to assure institutional and sponsor compliance have been met for budgetary appropriateness and completion of all proposal documents prior to the set deadline. Performs personnel administrative functions (hiring, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department outcomes are achieved in close coordination with the assigned supervisor. Ensures accountability, reliable customer service, and streamlining of pre-award operations. Oversees the collection, analysis, and presentation of reports, facts, and statistics to support institutional decision making and policy creation to ensure compliance with federal, state, and university rules and regulations. Ensures all internal deadlines are met and that proposals are submitted in accordance with guidelines. Plans and develops workshops and other institution-wide training sessions regarding institutional and granting agency required research policies and procedures; prepares office publications and announcements. In collaboration with Post Award (non-financial) support the implementation of grants upon receipt. Aides in the securing of pre-award documents for contracts. Perform other duties as assigned Director of Sponsored Programs: Leads, coordinates, and supervises pre-award staff, submission systems, and procedures related to the submission of grant proposals and other funding mechanisms. Manages all pre-award operations to assure institutional and sponsor compliance have been met for budgetary appropriateness and completion of all proposal documents prior to the set deadline. Stays abreast of regulations and guidelines of federal and non-federal agencies. Acts as primary agency liaison on all matters regarding pending grants and external funding opportunities Performs personnel administrative functions (hiring, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department outcomes are achieved. Collaborates with directors within the Division of Research for strategic planning and continuous quality improvement; develops and implements strategic initiatives. Oversees the collection, analysis , and presentation of reports, facts, and statistics to support institutional decision making and policy creation to ensure compliance with federal, state, and university rules and regulations. Develops goals and objectives for effective research administration operations. Plans and develops workshops and other institution-wide training sessions regarding institutional and granting agency required research policies and procedures; prepares office publications and announcements. In collaboration with Post Award (non-financial) support the implementation of grants upon receipt. Aides in the securing of pre-award documents for contracts. Perform other duties as assigned.Supervision ReceivedGeneral direction from the assigned supervisor.Supervision GivenDirect supervision of assigned staff.Required EducationBachelor’s degree from an accredited university.Preferred EducationCertified Research Administrator or Master’s degree and/or PhD degree.Licenses/CertificationsCRA Certification is preferred.Required ExperienceAssociate Director of Sponsored Programs:Four (4) years of the required experience.Director of Sponsored Programs:Six (6) years of experience in research administration, including managerial or supervisory experience. Experience in pre and/or post award administration. Working knowledge of federal, state, institutional policies, and guidelines, such as Uniform Guidance, Cost Principals, Audit Requirements and FAR clauses.Preferred ExperienceExperience in contract review and negotiation.EquipmentUse of standard office equipment. Experience with electronic research administration tools like online databases, submission tools, internet resources, and website development.Working ConditionsNeeds to be able to successfully perform all required duties. Office Environment; travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.OtherExcellent oral and written communication, financial, analytical, and negotiating skills. Ability to work as a team member demonstrating self-reliance and resourcefulness. Ability to communicate effectively with diverse groups and to provide leadership and direction. Demonstrated ability to network and consensus build with internal and external stakeholders.Physical CapabilitiesN/AEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date03/13/2025Grant Funded PositionNoIf Yes, Provide Grant Expiration DatePosting Detail InformationEEO StatementIt is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.Special Instructions to ApplicantsDear Applicant,Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:Date of BirthGenderEthnicity/RacePlease make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.Additional InformationUTRGV is a distributed location institution and working location is subject to change based on need.All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .Quick Linkhttps://careers.utrgv.edu/postings/46293Posting Supplemental QuestionsRequired fields are indicated with an asterisk ().
Are you a current UTRGV employee?
Yes
No
Are you now, or previously, employed by The University of Texas System or any of its institutions?
Yes - I currently am employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its institutions
No - I have never been employed by the UT System or its institutions
Please select your highest level of completed education.
6th grade education
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited university
None of the above
Please provide the field of study for your education:
(Open Ended Question)
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
Do you meet the minimum requirements for this position?
Yes
No
Applicant DocumentsRequired Documents
Resume
Optional Documents
Cover Letter/Letter of Application
Curriculum Vitae
Unofficial Transcripts
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
Training Certificates
Other Document
List of 3 References
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts
Research Statement
Additional Document