Administrative Assistant

Job Description

The Tradewin Administrative Assistant will be involved in a variety of functions in support of Tradewin’s consulting business. These include billing, process auditing, and general administrative support. The ideal candidate will have exceptional attention to detail.

• Update Tradewin’s Client Relationship system and ensure data integrity measurements are met for the practice.
• Take on additional assignments, as required, in support of company needs.
• Ensure accurate and timely client billing
• Assist in Internal Controls and Audits by preparing required information/documentation.
• Support Accounting Department with miscellaneous projects and assignments.
• Responsible for ensuring invoices are sent out timely
• Follow on invoices and escalate as needed
• Cross-train in other departmental processes to assist in coverage during high volume times, vacations, absences, etc.

Qualifications

• Proficient computer skills- Excel, Word, PowerPoint, SharePoint
• Prior experience with billing systems Quickbooks, BillQuick and/or other Accounting software
• Oral and written proficiency in the English language
• Effective interpersonal skills- including proven abilities to listen, comprehend, and to communicate clearly and concisely, both verbally and in writing.
• Ability to work productively both individually and in a team environment
• Sense of urgency for goal achievement
• Self-motivated with ability to work in a fast-paced and constantly changing environment
• Strong rapport and relationship-building focused
• Customer Service: 6 months to 1 year experience and/or training; or equivalent combination of education and experience

Additional Information

Tradewin offers excellent benefits including

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical, Prescription Drug, Dental and Vision
• Life and Long Term Disability Insurance
• 401(k) Retirement Savings Plan (US only)
• Employee Stock Purchase Plan
• Training and Personnel Development Program

All your information will be kept confidential according to EEO guidelines.