Circuit Court Clerk-Sweetwater County Circuit Court

Description and Functions

GENERAL DESCRIPTION:

The Sweetwater County Circuit Court, located in Rock Springs, Wyoming, seeks to hire a Clerk to assist with the preparation and processing of court cases. The Sweetwater County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases as well as issues protection orders. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills.Human Resources Contact: 307-777-7629 Brenda Reedy breedy@courts.state.wy.usESSENTIAL FUNCTIONS: This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required.CASE MANAGEMENT (civil/stalking/family violence/criminal/traffic):

• Prepares, assembles, and checks court dockets; establishes and maintains case files; prepares and routes notices according to required procedures; calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings

• Prepares documents for civil/stalking/family violence/traffic/criminal cases

• Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects

• Enters and retrieves data through the case management system. Prepares record checks by searching indexes and/or documents to obtain and verify information,

• Performs follow-up work subsequent to court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules

• Schedules and tracks deadlines to move cases forward and meet procedural requirements

• Issues subpoenas for law enforcement and witnesses

• Reviews verify and enter pertinent data into the case management system

• Processes bench warrants, petitions to revoke, and order to show cause documents; prepares transcripts for bound over cases and appeals; processes petitions, complaints, information, pleadings, motions, subpoenas, remands, judgments, post-judgment pleadings, and all other orders made by the court; processes Failure to Appear notices, Non-Resident Violator Compact notices, and abstracts to the appropriate agencies

• Assists in the preparation of files for storage, preparation of marital documents, drug court procedures, and any other duty assigned

• Distributes the necessary legal papers to the correct people, making and coordinating appointments

• Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file

• Trains and backs up other new clerks

• Receives and receipts money by cash, check, money order, or E-payment; balances cash drawer(s); posts transactions to appropriate accounts; disburses monies according to established procedures

• Prepares end of day report and balances daily receipts to report; prepares deposits and assures that deposits are taken to the bank daily; assists in the end of month procedures as requested

• Ability to communicate effectively, verbally, and in writing; establish and maintain effective working relationships with co-workers, public, and various entities; follow written and oral instructions accurately; calmly resolve disputes with distressed customers both at the counter and on the phone.

• Efficiently collects, opens, sorts distributes, and/or sends postal mail, email, or other information

• May be responsible for court correspondence

Qualifications

PREFERENCES:

Preference will be given to applicants with legal secretary experience,

Preference will be given to applicants with more than two years of administrative or executive assistant experience.

Preference will be given to applicants with bookkeeping experience.KNOWLEDGE:

• Appropriately maintain the confidentiality of court records.

• Ability to develop a good working knowledge of the case management system, and to assist with training employees on the case management system, court procedures, court documents, and file management.

• Ability to organize and prioritize duties, handle multiple tasks at the same time and tolerate constant interruptions.

• Ability to efficiently operate and maintain all office equipment.

• Ability to become familiar with court policies and procedures, the Wyoming Statutes, legal terminology, legal concepts, principles, and procedures.

• Knowledge of general office procedures, proper grammar, spelling, and punctuation.

High School Diploma or EquivalentExperience:

1 year of clerical experience

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• This position requires mobility to work in a typical office setting.

• The applicant must have the ability to:

  • Use standard office equipment;

  • Stand and/or walk for a period of time;

  • Read printed materials and computer screens;

  • Communicate in person or over the phone;

  • Ability to attend work on a regular basis, including arriving at work on time;

  • Occasional evenings and weekends may be required; and

  • Occasional travel.

• Employment is “at will” and subject to a background check.

• The annual salary for this position is set. State benefits, including health and dental insurance, life insurance, retirement, and paid leave are provided in addition to salary.

Supplemental Information

HOW TO APPLY:

Interested candidates should submit a cover letter and resume, along with the Wyoming Judicial Branch Employment Application to:

Rock Springs Workforce Center

2451 Foothill Blvd. #100

Rock Springs, Wyoming 82902-5570

307-382-2747.

The Wyoming Judicial Branch (WJB) employment application is located on the Wyoming Judicial Branch website at https://www.courts.state.wy.us/court-administration/careers/

Veterans: If you are a United States Armed Forces veteran, or the spouse of a veteran who was married to that veteran at the time of that person's death and receives survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.