HR Manager

Mainlander Property Management (www.mainlander.com) is a leader in managing single-family residential homes. We are a well-established business with a successful history servicing the Portland Metro Area.

At this time, we are searching for a part time HR Manager to join our team. 20 hours per week Monday-Thursday; flexible schedule.

This position maintains and enhances Mainlander Property Management, human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. The HR Manager is the link between the company and its employees. The HR Manager provides consultation on strategic planning with the leadership team and executives of the company. The HR Manager coordinates HR activities and is responsible for the administration of all HR functions.

Key Areas of Responsibility:

Recruiting:

- Maintaining the job descriptions for all positions

- Posting jobs when needed

- Screening, Interviewing, Testing, and counseling managers on candidate selections

- Hiring and Onboarding by preparing new employees with orientations and training programs.

- Maintain job requirements

Payroll:

- Processing of monthly payroll

- Company liaison with HRIS, Paychex.

- Tax record keeping

- Reconciling of monthly payroll

- Prepare and record payroll manual checks

- Maintain policies and procedures for processing payroll checks

- Collecting and verifying timekeeping information for all employees

- Calculate pay according to hours or salary while incorporating PTO

- Maintain and process all employee deductions

- Close and open monthly payroll

Compensation:

- Maintaining a pay plan for the company

- Conduct annual job reviews for employees

- Maintain company salary update

- Maintain job descriptions

- Development and updating of company’s evaluation program

Personnel:

- Coach and discipline of employees

- Resolve grievances

- Terminations

- Counseling employees and supervisors

- Attend bi-monthly company meetings

- Maintains employee handbook by updating, revising and/or recommending HR policies and procedures

- Conducting Exit interviews

- Work closely with company labor attorney on all labor disputes

Benefits:

- Maintains employee benefit program

- Liaison between all benefit providers and company

- Reconciles corporate bills and all benefit programs

- Adds or subtracts all benefit programs

- Process benefit claims through Saif Corp. and all workers comp claims

- Conduct Annual Saif Audit

- Design benefit programs

Legal Compliance:

- Ensures legal compliance by monitoring and implementing HR federal and state requirements

- Maintaining records and representing the company at legal labor hearings

- Maintains historical HR records by designing a filing and retrieval system with past and current records

- Maintains professional and technical knowledge by attending educational workshops, webinars, and classes as well as reviewing of updated professional publications.

- Understanding of FFRCA

- PPP Loan Coordination

- Unemployment Claim Management

Qualifications:

- 4 year Business Degree or Equivalent Work Experience

- Experience with Hiring and Termination

- Human Resources Management

- Benefit Administration

- Performance Management

- Communication Processes

- Compensation and Wage Structure

- Supporting Diversity and Classification of Employees

- Knowledge of Employment Laws

- Must pass a background, drug screen and a DMV check

Interactions:

This position consults with and interacts with the Owner, Broker, Operations Manager, Labor Attorney, and Staff both in person and over the phone. Position also interacts with these individuals via email and written correspondence.

Physical Requirements:

Ability to use a keyboard and view a computer screen is occasional. Ability to talk verbally over the phone and in person is constant. The ability to sit is constant. The ability to drive a motor vehicle is infrequent. The ability to lift 20 pounds is infrequent.

Please email your resume and cover letter for consideration.

Why join Mainlander?

We collaborate

From weekly company meetings to property managers and resident relation coordinators working together to solve a problem, we value collaboration and sharing ideas. We encourage and trust each other.

We have fun

Every quarter we take a moment to enjoy each other’s company outside the office. Whether it’s a company picnic, Blazer game, Timbers match, or our annual Christmas party, we always have a good time! We plan to return to these outings once we are on the other side of Covid-19.

We lead the pack

Mainlander is Portland’s largest single-family home property management company. With nearly 40 years of experience, we consistently combine our knowledge with new technology and processes to adapt and stay ahead of the curve.

We value you

Our full time employees enjoy great benefits including medical, dental, life insurance, FSA, and PTO. We are continuously working to adapt to the needs of our employees.