Administrative Assistant/Marketing Coordinator

Mid-size architectural firm seeking skilled administrative assistant. The position involves office management with room to expand as marketing coordinator. Responsibilities include, but are not limited to the following:

Assist President in daily routine including email management, calendar and scheduling

Maintain office electronic and paper filing system via Excel and Microsoft Office

Track employee timesheets for general office and project specific tracking

Maintain invoice tracking

Manage office inventory, procuring printing equipment and IT services

Search architectural and engineering bid opportunities on State and Federal websites

Prepare and develop marketing material for bid opportunities

Fulfill Request for Proposal requirements for bid submittals

Assemble and create project sheets via Adobe Photoshop and Adobe InDesign

Maintain professional licenses and subscriptions

Draft AIA Contracts

Direct office phone interaction and arrange meetings

Attend meetings and prepare meeting minutes

Position is typically full time but part-time may be acceptable during the current Covid conditions.