School Clerk- Administrative Assistant (Bilingual- English/Spanish)

Job Description

Job Title:

Bilingual Administrative Assistant – Middle/High School

Full time: 40 hrs

Qualifications/Skills:

High School Graduate, College Degree and/or previous experience working in an

office environment.

Strong Knowledge of Microsoft Office (Word and Excel).

Excellent interpersonal and telephone skills when dealing with faculty, staff,

students, parents and others.

Fully Bilingual (Spanish written and spoken) required.

Department: School’s Administrative Office

Reports to: Middle and High School Principals

Essential Duties and Responsibilities:

Performs general secretarial tasks, including but not limited to producing letters, reports,

memorandums, etc. via the computer.

Provides assistance to the School Assistant Heads, including but not limited to scheduling

and arranging appointments, meetings and conferences.

Answers school phones, routing calls to appropriate staff members, taking accurate

messages and checking main voicemail.

Provides assistance to students and staff with copying, faxing, laminating and other

clerical duties

Assists parents and visitors and direct them to the appropriate staff person in the school

Assists Spanish speaking parents and visitors during phone calls, walk-ins, meetings

and/or directing them to the appropriate staff person in the school

Enters daily students’ attendance (Skyward) including lateness and early dismissals.

Provide students arriving late with a late slip. Provide attendance reports to the Assistant

Head of School, Teachers and other staff on a daily basis and/or when requested.

Completes daily report of Staff Attendance and send to Business Office on a daily basis

Receives and distributes school mail and packages

Maintains staff mailboxes, sign in sheets, visitors log, students sign out log, ELO log,

maintenance log, academic file log

Maintains upkeep of main office area

Maintains and update school forms as directed by supervisor ensuring that copies are

accessible to staff

Assists during Emergency Drills (in charge of Sign in sheets, visitors log, student sign out

log)

Calls for service and orders supplies on copy machine(s) and postage machines.

Coordinate and schedule Field Trips

Place orders for Teachers and Staff. Also, ordering office supplies, coffee and paper goods

on a weekly basis.

Maintain the staff room with coffee and paper goods on a daily basis.

Manages school mailings. This includes but not limited to letters, packages, flyers,

summer homework, faxes.

Working on preparing narratives to be sent to parents. This includes: making envelopes,

making copies, etc.

Monitors morning announcements.

Monitors classes outside of the building.

Monitors doors and cameras as needed.

Assists with collection, copying and distribution of summer homework.

Cover front office in the afternoon when the School Life Administrative Assistant is

absent.

Other duties as assigned.

This is slated to be a temporary assignment, but could turn to temp to hire.

Please forward resume.