Certificated Human Resources Assistant

CHICO UNIFIED SCHOOL DISTRICT

JOB ANNOUNCEMENT FOR

OPEN & PROMOTIONAL COMPETITIVE EXAMINATION

Annual Salary Range: $59,850-$92,845 + Master’s Degree Stipend

GENERAL INFORMATION & INSTRUCTIONS:

A. Apply on-line at www.edjoin.org or pick up a job announcement and instructions on how to apply on-line in the lobby of CUSD Administration Building, 1163 E. 7th Street, Chico, CA.

B. Read the job announcement prior to completing the application form.

C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.

D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20109.

E. Complete all parts of the application. Any requested attachments must be received by 4:30 p.m. on the closing date. Late applications are not accepted.

THE POSITION

Chico Unified School District has an opening for CERTIFICATED HUMAN RESOURCES ASSISTANT to work 12 months per year, 8 hours per day. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: Four (4) years of responsible administrative, secretarial, or clerical experience, preferably in a human resources office, including experience with teaching credentials. One (1) year experience in a school district is recommended. Associate's Degree or higher preferred, with an emphasis in Human Resources, Public or Business Administration, or other related field; Bachelor's Degree is preferred. Ability to obtain a Notary Public License and ability to type or operate a keyboard at a level proficient for successful job performance is required. Possession of a valid California Driver's License is also required, and a copy must be included with your application along with a cover letter and resume in order to be considered. Please see attached job description for full description of all requirements. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to age, ancestry, color, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military and veteran status, national origin, physical disability, pregnancy, childbirth, breastfeeding or related medical conditions, race, religious creed, sex, or sexual orientation of any person. Bilingual candidates are encouraged to apply.

EXAMINATION AND CERTIFICATION

The examination consists of an evaluation of the application for experience and education that pertains to essential duties and qualifications. The top candidates will be invited to continue the exam process. The District will determine the top candidates based solely on the information submitted on the application. The examination consists of an oral exam (personal interview) that tests the knowledge and experience needed to perform the typical duties of the position. The candidates who pass the oral exam will be placed on an eligibility list. Top ranked candidates on the eligibility list will be invited to continue in the process. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.

APPLICATION/EXAMINATION DATES & CERTIFICATION

a. Closing date for filing applications: Sunday, March 28, 2021, 11:45 PM

b. Oral exam (personal interview): Date to be Determined (during the day)

d. Certification shall be according to Merit System §1507.

e. Selection interviews will be scheduled as needed following the exam process.

JOB DESCRIPTION

DEFINITION

Under direction, to provide complex administrative assistance and clerical support to the Assistant Superintendent of Human Resources relating to the recruitment, employment status, salary placement and credentialing of all certificated employees; to perform research and assist District administration with statistical data pertaining to staffing and budget projections; and to prepare and maintain comprehensive and confidential human resources records and files for all certificated employees.

SUPERVISION EXERCISED

May exercise technical and functional supervision over lower level staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Acts as an information source or liaison regarding policies, procedures, and operations of assigned administrative support functions.

Conducts initial conversations or interviews in person or on the telephone with the public, employees, parents, students, vendors, and outside agencies and answers questions, interprets policies, resolves issues/problems/complaints.

Exercises discretion and independent judgment in resolving problems. If needed, refers unexpected problems to the appropriate staff member.

Responsible for all Public Record requests coordinating, responding and documenting.

Makes decisions on routine administrative human resource issues; makes recommendations on non-routine, highly complex, or controversial issues.

Provides administrative support and direction to program directors/managers/supervisors and provides guidance and assistance to other clerical positions assigned to the division.

Researches Ed Code, California Code of Regulations, Board Policies, Administrative Regulations and other regulator agencies’ mandates and requirements relating to assigned areas of responsibility and recaps information, determines relevance to the program and/or makes recommendations to the administrator.

Writes, edits, proofs and publishes policies, procedures, directives, reports, manuals, brochures, bulletins, memos, letters, and other forms of communication for the administrator.

Routinely prepares and types correspondence, requisitions, reports, Board agenda items, resolutions, contracts, applications, forms, manuals, and other related documents and information.

Schedules meetings, conferences, travel, and appointments.

Prepares agendas, organizes, schedules, and attends meetings, takes notes and prepares official minutes and/or summarizes, and distributes as required.

Maintains comprehensive and confidential files related to certificated personnel, including credential, TB tests, tenure status, leaves of absence, professional growth courses completed, assignments, teacher evaluation forms, retirement records and other records pertinent to human resources functions.

Verifies that proper credentials are held for current assignments; researches ways to correct assignments determined not to be properly made.

Develops and maintains statistical data regarding certificated personnel; compiles and prepares reports for Federal, State and County agencies.

Researches, compiles, and analyzes data and statistics using current technology tools for negotiations, salary projections, budget, and other employment areas; calculates costs for new positions, including salary, benefits, workers’ compensation, and retirement costs; develops metrics and generates reports on human resources related areas. Makes recommendations based on interpreting data.

Investigates and drafts proposals for contract negotiations.

Provides information for certificated personnel, substitutes and prospective employees regarding credential qualifications and renewal requirements; assists in completing and processing applications.

Reviews transcripts, resumes and recommendation letters to determine appropriate salary placement of certificated personnel on the basis of training, education and prior experience; prepares materials related to salary placement and employment benefits.

Assists in the recruitment of certificated personnel; prepares job announcements for administra¬tive, teaching, counseling and special education positions for traditional, year-round and special session openings; prepares internal flyers; directs the preparation and distribution of external announce¬ments.

Collects application material; screens applicants' credentials; schedules interviews appointments.

Prepares employment contracts; prepares supporting materials for new hire orientation; confers with new employees.

Confers with site administrators regarding employee progress; determines probationary or tenure status; monitors responses; reports to Assistant Superintendent of Human Resources.

Confers with departmental administrators to verify staffing and budget projections; maintains certificated position control rosters.

Confers with employees regarding specific employment plans; compiles responses; prepares reports.

Prepares assignment reports, resolutions and other backup materials, including appointments, re-appointments, increases in assigned time, leave requests and status changes for Board of Education agendas.

Provides information and answers questions for staff, outside agencies and the general public regarding credentials, policies and related matters.

Advises employees on professional growth requirements; receives requests for in-service credits; evaluates completeness of request; informs employees of acceptance or rejection of request.

Compiles data from a variety of sources and prepares reports, summaries, charts, and timesheets, and distributes or forwards to the appropriate person for processing.

Participates in coordinating, organizing and maintaining the workflow of the Certificated Human Resources Office; provides lead supervision and training to assigned staff.

Advises employees who are considering changing their teaching status regarding benefits, salary advancement credits and work assignments upon return.

Provides notary service to employees on job-related documents as needed.

Performs related duties and responsibilities as required.

JOB RELATED AND ESSENTIAL QUALIFICATIONS:

Knowledge of:

Services and activities provided in a certificated human resources program, especially assignments/mis-assignments based on credentials.

Methods and techniques of data collection, analysis, and report preparation.

Basic mathematical principles.

Intermediate level MS Office Suite or equivalent.

Principles of lead supervision and training.

Proper English usage, spelling, vocabulary, grammar and punctuation.

Skill to:

Type or operate a keyboard at a level proficient for success job performance.

Create documents, databases, spreadsheets, graphics, presentation, and reports using MS Office Suite or a variety of office equipment including but not limited to: personal computers, email, internet, copiers, scanners, calculators, typewriters and telephones.

Enter data and create reports using human resource information system.

Conduct and interpret research on human resource topics.

Ability to:

Learn, interpret, and apply pertinent codes, rules and regulations, including District and department policies and procedures pertaining to assigned functions.

Learn District and department organization, operations, and objectives.

Perform responsible and difficult human resources work involving the use of independent judgment and personal initiative.

Demonstrate exceptional customer service and respond to requests and inquiries for information regarding District and human resources laws, rules, regulations, Education Code, California Code of Regulations, Government Code, and other pertinent policies and procedures.

Assess competing factors in problem-solving issues and use independent judgment; research information, efficiently and effectively proof and edit documents.

Compose, compile, and tabulate data and information to prepare summaries and reports.

Independently draft district-wide correspondence to school sites and employees.

Work independently in the absence of supervision and be held accountable for results.

Multitask in a timeline-driven environment; handle multiple concurrent projects and manage priorities and tasks.

Maintain confidentiality of employee information.

Understand the organization and operation of the District's Human Resources Department as necessary to assume assigned responsibilities.

Respond to requests and inquiries for information regarding human resources policies and procedures.

Perform mathematical computations quickly and accurately.

Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.

Effectively communicate clearly and concisely, both orally and in writing; must have the ability to de-escalate situations in person and over the phone.

Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

Obtain a Notary Public license.

EXPERIENCE AND TRAINING GUIDELINES:

Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Experience:

Four (4) years of increasingly responsible administrative, secretarial, or clerical experience, preferably in a human resources office, including experience with teaching credentials.

One (1) year experience in school district is recommended.

Education:

Bachelor’s Degree preferred.

Associate’s Degree or higher preferred, with an emphasis in Human Resources, Public or Business Administration, or other related field.

Special Requirements:

Essential duties require the following physical skills and work environment:

Physical, mental, and emotional stamina to work up to an eight-hour shift under sometimes stressful conditions, with frequent distractions and interruptions including the ability to deal with angry/upset individuals in a calm and professional manner.

Willingness and ability to travel to various district offices, buildings, and school sites.

This type of work requires occasional or frequent standing, walking, sitting, and reaching for extended periods of time.

Ability to work in a standard office environment.

Ability to sit at a desk, conference table, or in meeting rooms of various configurations for extended periods of time.

Facility to see and read, with or without vision aids, a computer screen and printed matter, and to distinguish colors.

Sufficient hearing to understand speech at normal room levels, and to hear and understand speech on the telephone.

Manual dexterity to operate a telephone and enter data into a computer using both hands.

Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and addressing groups.

Ability to exert up to 20 pounds of force to lift, carry, push, pull, or otherwise move objects.

Licenses or Certificates:

Ability to obtain a Notary Public license.

Possession of a valid California Driver’s License.

EMPLOYMENT INFORMATION FOR CLASSIFIED MANAGEMENT & CONFIDENTIAL EMPLOYEES

The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Merit System Rules and Regulations and District Policy 4000.

VACATION - Classified Management employees shall be allowed 27 paid vacation days per year, pro-rated if work year is less than 12 months and/or work day is less than full time. Classified Confidential employees shall be allowed paid vacation as follows, pro-rated if work year is less than 12 months and/or work day is less than full time:

0-4 full years of service with CUSD 13 days/year 13-17 full years of service with CUSD 22 days/year

5-7 full years of service with CUSD 16 days/year 18 or more full years of service with CUSD 27 days/year

8-12 full years of service with CUSD 19 days/year

HOLIDAYS - Employees in a paid status the day before or after the holiday are entitled to holiday pay.

HEALTH AND WELFARE BENEFITS - Full-time CUMA employees of the District receive up to $964/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $119 toward the cost of a dental plan and $15 toward the cost of a vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. SICK LEAVE - One day (pro-rated according to hours worked per day) of sick leave is earned for each month worked, with unlimited accumulation. SALARY RATE - Salary placement is based upon experience as determined by the District.

PROBATIONARY PERIOD - Classified Management employees – 1 year; Classified Confidential employees – 6 months.

RETIREMENT - All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary. SOCIAL SECURITY - All classified employees are covered by Social Security and must contribute to the Social Security system. CREDIT UNIONS - There are credit unions available for membership by all classified employees.

Questions, contact: CUSD, 1163 E. 7th Street, Chico, CA 95928 (530) 891 3000 – TTY (530) 895-4030

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

JOB LINE = 530-891-3000, Press 5 then Press 6