Construction Administrator/Coordinator
Vacancy expired!
Rapidly growing restaurant franchisee is looking for a well-organized, detail-oriented, professional individual to join our recently expanded construction team. This is a newly created position and we're looking for the right candidate to join our dynamic team!
Duties & Responsibilities:
Document preparation:
- Prepare equipment contracts, construction contracts with AIA documentation & other agreements as necessary
- Coordinate contract & agreement execution with vendors/subcontractors and internal team
- Track progress and follow-up to ensure all agreements are fully executed prior to work commencing
- Obtain W-9’s from all subcontractors & new vendors
Insurance:
- Obtain Certificates of Insurance (COIs) from all subcontractors prior to work commencing
- Verify coverage limits, additional insureds, certificate holder, etc. are per the terms of agreements
- Track the COI’s so that they do not expire prior to project completion. Follow up with vendors for renewals
- Obtain Builders Risk quotes for individual projects
Scheduling:
- Work closely with the Project Manager to order, track and adjust delivery dates for equipment, including but not limited to, drive-thru menu boards, digital menu boards, light fixtures, sign packages, kitchen equipment, etc.
Building Departments:
- At the direction of the Project Manager, follow up on all building permits and Certificates of Occupancy
- Provide documentation to the building departments as necessary
Billing/Invoice Preparation:
- Prepare invoices to customers
- Prepare lien waivers
- Assemble partial and final lien waivers from subcontractors to include
AP/Invoice Processing
- Receive & review invoices for accuracy (bill to entity, pricing, etc.)
- Send invoices to the project manager for approval
- Prepare check requests for deposits, fees, misc. payments needed
- Submit approved invoices for processing
Qualifications & Experience:
Requires a minimum of an Associates Degree in Business or a related field
Minimum of 2 years in a construction admin, assistant project manager position or similar role
Proficiency in Microsoft Office Suite
Knowledge of Microsoft Project is a plus
Ability to multi-task and follow up on outstanding items
Must be able to work independently with minimal on-site supervision
For consideration, e-mail resume in MS Word format along with desired compensation.
EOE
Vacancy expired!