Construction Administrator/Coordinator

Rapidly growing restaurant franchisee is looking for a well-organized, detail-oriented, professional individual to join our recently expanded construction team. This is a newly created position and we're looking for the right candidate to join our dynamic team!

Duties & Responsibilities:

Document preparation:

- Prepare equipment contracts, construction contracts with AIA documentation & other agreements as necessary

- Coordinate contract & agreement execution with vendors/subcontractors and internal team

- Track progress and follow-up to ensure all agreements are fully executed prior to work commencing

- Obtain W-9’s from all subcontractors & new vendors

Insurance:

- Obtain Certificates of Insurance (COIs) from all subcontractors prior to work commencing

- Verify coverage limits, additional insureds, certificate holder, etc. are per the terms of agreements

- Track the COI’s so that they do not expire prior to project completion. Follow up with vendors for renewals

- Obtain Builders Risk quotes for individual projects

Scheduling:

- Work closely with the Project Manager to order, track and adjust delivery dates for equipment, including but not limited to, drive-thru menu boards, digital menu boards, light fixtures, sign packages, kitchen equipment, etc.

Building Departments:

- At the direction of the Project Manager, follow up on all building permits and Certificates of Occupancy

- Provide documentation to the building departments as necessary

Billing/Invoice Preparation:

- Prepare invoices to customers

- Prepare lien waivers

- Assemble partial and final lien waivers from subcontractors to include

AP/Invoice Processing

- Receive & review invoices for accuracy (bill to entity, pricing, etc.)

- Send invoices to the project manager for approval

- Prepare check requests for deposits, fees, misc. payments needed

- Submit approved invoices for processing

Qualifications & Experience:

Requires a minimum of an Associates Degree in Business or a related field

Minimum of 2 years in a construction admin, assistant project manager position or similar role

Proficiency in Microsoft Office Suite

Knowledge of Microsoft Project is a plus

Ability to multi-task and follow up on outstanding items

Must be able to work independently with minimal on-site supervision

For consideration, e-mail resume in MS Word format along with desired compensation.

EOE