Personal Assistant / Bookkeeper

My wife and I are business owners for a group of companies. We're now looking to add a bookkeeper to help manage company consolidation as well as act as a personal assistant. Responsibilities include but not limited to:

Personal / Executive Assistant role:

Coordinate meetings, manage schedules across multiple calendars, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required.

Perform potentially confidential and complex administrative duties involving Excel, Word and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations.

Exhibit strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.

Assist with administrative functions of various portfolio companies, including email responses, coordinating NDAs, following up on open items, etc.

Manage the scheduling, coordination, and administration of housing, vehicles, etc. which is available to clients

Provide general support for various departments including but not limited to: Executive Leadership, Business Development, Accounting and Advisory

Assist with HR onboarding and coordination, intern program coordination, and hosting of interviews.

Assist leadership with personal requirements of running errands/tasks

Perform other job-related duties as assigned

In the capacity as a bookkeeper, the scope of responsibilities include but are not limited to, for our company as well as for other clients:

Maintaining accuracy and timeliness of key financial statements

Preparing financial statements

Transactional Data Entry

Accounts payables (vendor bills and payments) and related vendor communication

Accounts receivables (customer invoices and collections) and related collection efforts

Bank & credit card account reconciliation

Journal entries

Account reconciliation (including inter-company)

Cost accounting

Project Accounting

Payroll processing

Recording and reconciling payroll transactions

Fixed Asset management

Accruals

Prepayments

General Ledger

Budget and Cash Flow preparation

Perform monthly, quarterly, and year-end closings

Compliance with US GAAP, International Accounting Standards (IAS), and; IFRS

Other accounting functions as required

Interface with client's tax preparers, auditors, lawyers, etc as required

Onsite visits and work at client site

Familiarity with the following software would be helpful:

Xero

Quickbooks

NetSuite

Bill.com

Expensify

Requirements:

Bachelor’s degree or equivalent related experience required

Valid driver’s license required