Operations Support Assistant

Interested in the legal field but have no experience? This is the job you’ve been looking for. Our Monterey law firm is continuing to grow and has an immediate opening for an operations support assistant. Prior legal experience not required—we care more about who you are and what you are capable of learning to do.

As an operations support assistant, your mission is to support the legal operations of our fast-paced law firm. You will accomplish this by interfacing with a broad cross section of the firm—managers, attorneys, and paralegals—to support the speedy delivery of high quality legal services. This means your work will include:

Working directly with attorneys to facilitate the completion of client contracts and retainer agreements

Becoming familiar with important rules of civil procedure so that you can verify that case and court deadlines are calendared properly by attorneys and paralegals

Opening, reviewing, and scanning incoming mail, and becoming familiar with legal documents so you can recognize the different types and take appropriate responsive action

Preparing and circulating agendas for attorney meetings

Collecting crucial case evidence from government entities

Ensuring the physical case file is organized and up to date for paralegals and attorneys

Some preliminary requirements we’ll ask you to meet as an applicant:

Basic computer skills, including the ability to type 40 wpm.

Ability to communicate clearly, professionally, and with warmth to our clients.

Responsible and reliable. Able to commit to full time work M-F 8:00-5:00.

About us:

We believe in justice, fairness, and personal & corporate responsibility. For us, this takes the form of fighting for the little guy who is up against tough odds—usually a large corporate defendant. Our mission is to advocate for those in a fight for their value as human beings, and lead them through conflict. We take this mission to heart every day.

About you:

Like us, you appreciate challenging, goal-oriented work towards a common mission

You have the a ability to build meaningful connections with clients, and place a high value on customer service

You value positivity and optimism, and want to contribute it to and receive it from your team

You are organized, diligent, and pay attention to details

To Apply:

If you’re interested, please call (831)373-8035 between 8:30 am - 5:00 pm Monday – Friday before or shortly after submitting your resume. This step is crucial if you would like to be considered for the position. Why? The first test is whether you have read the entire job posting. In the call we will usually only take a minute of your time, request your resume if not already submitted, and note that you’ve followed this instruction. If a member of the hiring team is not available, leaving a voicemail and submitting your resume is fine—your voicemail it can be as simple as, “Hi, my name is , and I am submitting a resume for the position. My callback number is .” Resumes submitted without a call or voicemail are not considered. Sounds harsh, we know. On the plus side, it’s an easy way for you to stand out from the many who will apply without reading this section. And we are thrilled you have indeed read this far. Interested in joining the team? We look forward to your call!

COVID-19 note:

Though much of our team is remote during COVID-19, this is a position that requires your physical presence in the office M-F. We have taken actions to help maintain a safe environment, including:

Greatly limiting on-site staffing

Virtual meetings only

Temperature checks

Regular disinfection of shared areas

Available on-site rapid tests where there is concern

HVAC upgrades including plenty of fresh air, multiple commercial-grade air ionizers in the central air handler, and hospital-grade filters

On-site mask requirement when not in own workspace