09 Apr
Executive/Administrative Assistant
Vacancy expired!
Thanks for your interest. Please apply for further information. Term-Full TimeLocationDavis CA$-55-65k/yearVerticalTechnical Consulting Services.
- Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
- Maintaining comprehensive and accurate corporate records, documents and reports
- Performing minor accounting and bookkeeping duties
- Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
- Answering incoming phone calls in a polite and professional manner and accurately taking messages
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Coordinating travel arrangements (both domestic and international) and create trip itineraries
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
- Time management and ability to meet deadlines
- At least 2-3 years of administrative assistant experience
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision making skills
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
- Ability to work effectively with minimal supervision
- Strong interpersonal skills
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Familiarity with Microsoft Office Suite
Vacancy expired!