RECEPTIONIST / OFFICE ASSISTANT

OFFICE ASSISTANT / RECEPTIONIST

Please make sure you read through this posting entirely and follow the instructions at the bottom. We will only look at applications from those who follow the instructions

We are a busy Law Office in downtown Silver Spring, Maryland, looking for an ambitious, reliable individual who likes getting things done quickly and effectively. We are looking for a person with the right attitude and a great sense of organization. Apart from the basic qualifications as outlined below, you do not need a college degree or tons of experience- the particular skills for the job can be taught. This is all about finding the right person for us.

DUTIES

You will be using our office systems to accomplish various tasks including (but not limited to):

Receive, greet and work with clients or visitors

Answer telephone & make telephone calls

Take in, sort and distribute mail

Create and work on clients’ folders

Schedule appointments using attorney’s calendar

Data entry and form filling;

Filing and record keeping

Type correspondence, including letters, memoranda, forms, and reports; keep track of office supplies ;

Collaborate with Attorney and Legal Assistants to implement the office marketing strategies

Collaborate with Attorney and Legal Assistants to improve various office systems

Collaborate with our Marketing Assistant to implement marketing strategies.

Recommend any additional procedures to improve your work system

MINIMUM QUALIFICATION:

High school diploma and at least 2 years experience working in law office or similar setting.

Approriate training and / or skills including but not limited to: accurate and good typing speed, computer knowledge and use of basic software, writing and communication skills, appropriate general education, ability to speak clearly and understandably, ability to be organized, pay attention to details, work at a fast pace, and keep deadlines.

Ability to speak, read and write Spanish and / or French while not required will be a be a plus.

Experience working in a law office especially in the areas of Personal Injury, Immigration and Family Law while not required, would be a plus.

The qualified candidate will need to be able to quickly learn the office systems.

Some training will be provided. Although the training period will be short and fast pace, the qualified and prepared candidate will find the training materials instructive and helpful.

SALARY RANGE: $30,000 - $32,000 / YEAR

PLEASE FOLLOW THESE INSTRUCTIONS EXACTLY:

FAX YOUR COVER LETTER AND RESUME TO: 301-608-1511

YOUR COVER LETTER MUST ADDRESS THE FOLLOWING:

1. Provide a short description of your experience that is relevant to this job

2. Provide a short explanation of why you want to work in a law office

3. What is different about you. Seriously, what is different. Please be clear (Example: do not just tell us you are organized).

We look forward to reading your submission