13 Apr
Office Assistant
Hawaii, Hawaii , 96801 Hawaii USA

Vacancy expired!

The Palm Court Office Assistant is a full-time paid employee and a representative of the Board of Directors for the Association of Apartment Owners (AOAO). The Office Assistant will take instruction, direction and supervision from the Site Manager and/or through our Managing Agent, in the performance of their duties.

The Office Assistant must have a positive attitude with a professional appearance while interacting with Palm Court Residents, vendors and staff, conducting daily Association Business.

SUMMARY OF OFFICE OPERATIONS:

Responding to all concerns, including residents and vendors.

Establish and maintain Palm Court owner database files to include; residents, tenants, clients, vendors and employee staff.

Assist Site Manager with overseeing the daily operations of the community.

DUTIES AND RESPONSIBILITIES

Answer calls, schedule appts, order supplies & reply to emails from owners, residents, & vendors.

Maintain personnel files for the Association

Maintain accurate daily logs of activities, events, incidents and violations.

Ensure all Resident Registration Information is maintained and updated.

Update reports / rosters for Owners and Tenants Occupancy status.

Ensure all incident reports are filed with the results of the corrected incident.

Ensure all Palm Court AOAO files are current and accessible for review, when necessary.

Keep the Site Manager informed of all and any issues.

Assist with posting notices as required around the property & announcements via TownSq, keeping all residents informed of activities, events and emergencies affecting our community.

Assist with establishing and maintaining an Inventory Control Program.

Prepare and submit the Staff Payroll Time Cards.

Assist with the preparation and maintaining the Palm Court Newsletter.

Establish & maintain a hardcopy binder of the Board of Director’s scheduled meetings & minutes.

Required Skills: Computer knowledge; use of MS Office, Excel, Access Data Base, Power Point and Publisher program applications to perform his/her duties.

Duty Hours: a total of 40 hours per week as follows: Office Hours will be from 8:00 am to 5:00 pm, Tuesday through Saturday.

PAY RATE & QUALIFICATIONS: Starting pay is $13.50 / hour with an increase upon completion of satisfactory probation period. A high school diploma is preferred. Good communication skills and the ability to work with people is essential. Be able to work as a team or independently without supervision.

Vacancy expired!


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