14 Apr
Administrative Assistant
Vacancy expired!
DIXON, CAADMINISTRATIVE ASSISTANT Familiar with HRMS software such as Kronos, SAP, Workday a high plus or ability to be able to identify quickly with new processes. MS Office suite - Word, Excel, Outlook The candidate needs to understand the work schedule is six days a week, Monday through Friday and either work a Saturday or Sunday. Daily hours = 6am - 2:30pm (some days come in as early as 5:30am or stay after 2:30pm). Project Description:
- Answer general phone inquiries using a professional and courteous manner.
- Direct phone inquiries to the appropriate person.
- Reply to general information requests.
- Greet visitors in a professional and friendly manner.
- Use MS Office including MS Word, Excel, and PowerPoint to prepare reports, memos, and documents.
- Sort incoming mail, faxes, and courier deliveries for distribution.
- Prepare and send outgoing faxes, mail, and courier parcels.
- Purchase, receive and store the office supplies and replenish as needed.
- Code and file material.
- Provide secretarial and administrative support to management and other staff.
- Make travel, meeting, and other arrangements for staff.
- Coordinate the maintenance of office equipment Certifications: Secretarial/business school certificate.
- Proficiency in Microsoft Office, strong numerical aptitude, and attention to detail.
- Excellent communication skills, both verbal and written in both English and Spanish.
- Positive attitude, flexibility, ability to remain calm under pressure and ability to meet strict deadlines.
- Familiar with HRMS software such as Kronos, SAP, Workday a high plus or ability to be able to identify quickly with new processes.
Vacancy expired!