Office Coordinator

Driven by a unique workplace culture and a passion for sustainability, Petersen Engineering, Inc. (PEI) is a rapidly growing MEP/FP firm whose mission is Smart, Sustainable Design. We take pride in being recognized throughout the industry for our friendly and professional service and have carefully cultivated our team and culture to position our firm for success. Our firm is growing to meet the expanding needs of the high-performance building sector. And we are committed to making PEI the best place you have ever worked.

PEI has more than doubled in size over the past two years. In 2019 we added in-house electrical engineering capability to serve our clients more seamlessly. Having full MEP/FP services in-house has enhanced our appeal to existing and new clients. We currently employ six Certified Passive House Consultants, a testament to our progressive, whole building approach to our work. We are currently working on several occupied deep energy retrofits. We are also collaborating on more than 15 Passive House projects ranging in size from 24,000 to 340,000 square feet and from 25 to 330 units. Notable among these projects are Finch Cambridge, which is widely acclaimed as an early adopter of Passive House, as well as a number of multi-phased, affordable multifamily projects like Old Colony. In the past three years we have also increased our workload in assisted living, with 10+ projects currently completed, in construction, or in design. Other sectors where we have a long history of experience include health care, campus, wastewater and water treatment. We are working to increase our repeat client base and broaden project types in order to sustain growth and build resiliency. We believe that our progressive approach, our success in the Boston market, and our professionalism provide a solid basis for being optimistic about our vision for continued growth.

Role Overview

You will perform a variety of tasks related to keeping the Petersen Engineering office running smoothly. This will include ordering and maintaining office supplies and equipment, coordinating maintenance of company vehicles, coordinating weekly recycling, and maintaining a stock of company-branded materials for marketing purposes. You will also perform a variety of administrative tasks, including:

Formatting affidavits

Updating company marketing materials as new employees join the company

Assisting with quantifying company projects (budgets, number of units, square footage, building standard) for marketing purposes

Saving, logging and setting up submittals

Plotting physical sets of drawings for permitting and/or site visits

o Stamping these and coordinating with PE on each project to sign

o Sending these drawings to the client

Filing various documents

Coordinating office mailings

Assisting with planning for office celebrations

Required Skills and Qualifications

● Strong written and verbal communication skills

● Excellent organizational and time management skills

● Great customer service and interpersonal skills

● Friendly, service-oriented

● Keen attention to detail

● Problem-solving and basic troubleshooting skills

● Proficiency with Microsoft Office and ability to learn other software

● Comfortable in a fast-paced environment

● A passion for PEI’s mission – Smart Sustainable Design – and ability to be an ambassador for our brand