16 Apr
Office Manager
Virginia, Hampton roads , 23501 Hampton roads USA

Vacancy expired!

Clydes Dale Mobile Home Community

100 Clydes Lane

Windsor, VA 23487

Do not contact the property.

Purpose

The office manager position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meeting.

To perform this job successfully, an individual must be able to perform each primary responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties

Provide a full range of administrative and supervisory duties including, but not limited to:

- Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, including follow-up to ensure satisfactory resolution of the issue.

- Ensures that property and lease files are properly maintained and kept up to date in accordance with Company policy. Prepares and maintains appropriate tenant lease files, records, correspondence, and file notes. Ensures protection of files and records.

- Keep scheduled office hours.

- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.

- Coordinates and monitors overall administrative activities for the community.

- Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.

- Negotiates the purchase of office supplies and furniture, office equipment, etc., for the community in accordance with company purchasing policies and budgetary restrictions.

- Supervises the maintenance of office equipment, including copies, fax machine, etc.

Job Duties

- Distribute rent statements, newsletters and notices.

- Collect monthly rents, late fees and NSF charges.

- Prepare rent rolls for corporate office and park billing.

- Ensure bank deposits are made at the end of each rent collection day.

- Prepare and serve all legal notices, e.g. 3 & 60-day intents, small claims court actions.

- Keep a log of all complaints and incidents.

- Market community vacancies.

- Screen all new resident applicants.

- Administer tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.

- Prepare all administrative reports (e.g. traffic, delinquency, market surveys, rent increases, new move-ins, move-outs, evictions, vacancy, etc.) on approved Community forms and submit to corporate office.

- Maintain petty cash fund. Submit Petty Cash Recap report with receipts to corporate office weekly.

- Authorize, confirm, and approve employee hours worked daily. Submit timesheets to corporate office on the designated date for payroll processing.

- Review and approve mileage expenses. Submit reports to corporate office monthly.

- Process paperwork on invoice approvals.

- Market community vacancies.

- Track home sales and stay informed of local rent/home sale rates by preparing market surveys.

More details can be emailed to serious candidates.

Must have at least 3 years of Office Management experience.

Must be proficient at Word and Excel.

Please email a resume.

Vacancy expired!


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