Bookkeeper

Himalayan Pet Supply began in 2003 with two brothers, a friend and his dog, Kaos. Kaos discovered ‘churpi’ and he loved it!

We spent the next four years re-engineering the people-grade cheese to make it lactose free and safe for dogs. In 2007, we launched our new dog chew at a small pet fair in Bellingham, Washington creating a new category in the industry, thus changing the dog chew class significantly.

By 2016, we became a leader in the industry as we expanded out into other pet categories, transforming our company from a single product oriented business to a pet supply company. We now offer retailers not just a single chew, but treats, toys and gear as well. We’ve set our sights on outfitting your whole pack and becoming the top most trusted brand pet in the pet industry.

BOOKKEEPER AT HIMALAYAN CORPORATION

This Role manages an accounts receivables associate and can train this person to help with other duties as well.

Accounts payable:

-Verify invoices, match receiving documents to purchase order and invoice

-Record and pay bills

-Analyze vendor statements as well as current vs. past bills to identify

-Rectify billing discrepancies, balance with suppliers

-Set up vendors and obtain W-9

-Fill out and sign credit applications, become aware of terms and contractual obligations

-Calculate broker commissions and royalties due

-Perform customer refunds

-Calculate and pay mileage, per diem, and shareholder distributions

-Initiate EFT, ACH, check credit card, domestic and international wire payments

-Create and maintain internal controls for purchasing

-Track assets on sub-ledger for asset/depreciation schedule comparison, equipment line of credit borrowing, and personal property tax

Payroll posting:

-Double-check outsourced payroll firm’s math

-Make semi-monthly journal entry to record employee wages, payroll tax, employee receivable, healthcare premium, and retirement withholding

-Reconcile quarterly liabilities

Personal property tax:

-Build database of all expenditures, sorting out consumable materials and sales tax

-Work with other departments to track inventory of non-consumable purchases

-Retain records of missing, sold, returned, broken, replaced, and/or disposed of company property

-Analyze prior year filing to strike items

-Obtain contract number and detail for all leases and rentals

-File report with county treasurer

Business banking:

-Monitor & balance banking activity within checking, savings, loans, lines of credit, Paypal, Amazon, Stripe, Square, & Shopify

-Scrutinize statements and investigate inconsistencies

-Record outgoing funds, deposits, and adjust multi-currency transactions

-Perform remote and in-person deposits

-Annual bank collateral audit support

Cash administration:

-Oversee availability, safeguarding, issuance, receiving, and recordkeeping of petty cash

Reconcile petty cash monthly and cash till daily

-Enforce policy requirements for mileage compensation and reimbursements

Card administration:

-Issue and/or suspend company credit cards

-Monitor department spending trends, adjust credit line allocation based on need

-Periodic mid-month payments to leave credit available, if another bank LOC is not too extended

-Collect, audit, and record multi-currency expense reports and receipts

-Report misuse and inconsistencies

-Investigate fraud, file chargebacks

Manage accounts receivable:

(Supervise and assist Accounts Receivable Clerk to ensure A/R duties below are completed accurately and timely)

Identify and post monies received

Issue and apply credits and discounts

Review and support customer contract adherence

Investigate deductions

Obtain and review Bills of Lading, track shipments

Navigate customer EDI and web portals, obtain documentation for deducts and chargebacks

Dispute, track, and follow up on erroneous deductions

Audit sales invoices and credits for accuracy, correct false or duplicate invoices

Balance all customer accounts

Regular A/R aging reports and detailed historic ledgers of late/non-pay customers

Collect past due revenue via customer A/P contact, send statements, follow-up billing, late or delinquent notices, fulfillment holds, or escalation of collection activity as needed

Record revenue, discounts, and coupon redemption from front desk sales

Verify assets and trade reference for risk assessment on customer credit applications, extend or deny terms

Track employee receivables

Excise tax:

Evaluate sales and discounts for accuracy

Write off bad debt

Separate in-state sales to calculate MATC and litter tax

File report and initiate payment to Department of Revenue

Closing preparation:

Collect supporting data to provide, record, audit, and correct transactions necessary for financial statements and BBC & prepare books for closing

Maintain subsidiary ledgers & prepare book for closing

Reconcile all bank-issued and website payment accounts, front desk sales, and cash

Complete monthly cash variance, send to CEO

Monthly review of all GLA activity

Review P&L for anomalies, compare with priors

Make journal entries for value of pre-paid assets, expenses, healthcare, rent, insurance, inventory, improvements, and equipment into correct period

Adjusting entries to accrue interest, expenses, depreciation, customer allowances, inventory as needed, and payroll

Gather and provide requested data to CPA & tax attorney firms

Defend against IRA audits

HR Support:

Review preliminary payroll data for accuracy

Make retirement contributions

Compare payroll deductions with health insurance invoices to ensure enrollment and correct billing

Guide HR with sick leave and FMLA policy compliance by keeping aware of federal/state law changes

Learn new plan beneficiary requirements to assist with benefits administration, answer employee questions

Report employee termination to healthcare and retirement vendors

Verify temp labor timecards, periodically negotiate terms with staffing agencies

Assist with processing garnishments

Respond to employment tax audits

Notarize employee affidavits and receivable notes

Inter-departmental support:

Troubleshoot and train staff on QuickBooks

Set up and map new QB items, accounts, customers, pricing tiers, and terms

Arrange travel, lodging, and transportation - verify offsite work authorization

Keep itinerary records for proper GL coding, prepaid expensing, & department budget reporting

Remote and after-hours QB and card-related support

Notarize declarations and affidavits for customs clearance

Sort data and assemble reports for COO and other department leads

Job Type: Full-time

HOURS M-F 7:45AM TO 4:15PM (this is not a remote position)

MUST HAVE AT LEAST 5 YEARS EXPERIENCE AS BOOKKEEPER

ACCOUNTING DEGREE PREFERRED

PLEASE SEND COVERLETTER AND RESUME

WE ARE LOOKING FOR SOMEONE TO FILL THIS POSITION IMMEDIATELY