Accounts Payable Clerk

SUMMARY:

Under the direct supervision of the Director of Finance, the Accounts Payable, effectively and efficiently will process code expenses, will need to have knowledge of Sage 100 or Sage Intact, process purchase orders for payments and processes invoices and weekly accounts payable checks. Provides data entry support for purchasing and the general ledger. The AP Clerk oversees filing or accounts payable, payroll, and general ledger documents assuring that documents are filed timely according to Camarena Health protocol. He/She provides clerical support as needed. This position maintains change/petty cash fund. Work as a team player, including phone coverage as needed and/or agreed upon.

EXPECTATIONS:

Arrives on time and adheres to set schedule.

Responsible for effective/efficient data entry of all invoices, preparing weekly check runs according to schedule and as required. Additional data entry support as needed. Consistently offers ideas to improve process within the department and corporation.

Fiscal printouts and miscellaneous documents per Camarena Health protocol and team expectations. Also responsible for retrieval of documents.

Responsible for all aspects of petty cash (ie, issuing, recording, and reconciling) prepares and delivers daily deposits to the bank.

Demonstrates effective teamwork by providing telephone coverage, and various other duties as assigned by team.

Maintains open communication with supervisor and all staff

Collects and records data accurately and efficiently.

Works flexible or extended hours where necessary

Participates in health center in-services, listening and respecting others’ ideas

Abides by Rules of Confidentiality

Demonstrates awareness and compliance of the corporate and organizational mission and objective of Camarena Health to promote health care access for all members of the community.

Maintains positive working relationships with vendors, staff, board members and other community members.

Use of professionalism and best efforts in your position.

DUTIES and RESPONSIBILITES

1.0 Focus on Data Entry/Accounts Payable:

1.1 Responsible for processing and payment of all Camarena Health invoices.

1.2 Prepares checks based upon evaluated payment requests: matches invoices and statements with requisitions and purchase orders making sure all required documentation is present.

1.3 Responsible for reconciling company credit cards and making monthly payments.

1.4 Mails checks and maintains all check disbursement information in proper order to establish verifiable audit trails.

1.5 Responsible for data entry of monthly general journal entries

1.6 Responsible for providing Administration with Board and Marketing reports on a monthly basis.

2.0 Focus on Filing and Retrieval:

1.1 Oversees filing of computer printouts for account payable, purchasing, payroll, and general ledger. Assures filing is maintained current and is completed according to Camarena Health protocol and team expectations.

1.2 Responsible for retrieval of fiscal documents

3.0 Focus on Petty Cash:

1.1 Issues and keeps records on petty cash

1.2 Replenishes and reconciles petty cash as needed, assuring that change is consistently available for corporate needs.

1.3 Prepares accurate and timely daily deposits for regular checking account

1.4 Responsible for taking deposit as needed.

4.0 Focus on Teamwork:

1.1 Responsible for various other duties as assigned by team. Duties and responsibilities may be added, deleted, or changed at any time, with the agreement of the team and at the discretion of management, formally or informal either verbally or in writing.

1.2 Provides consistent professional telephone coverage within the department.

MINIMUM REQUIREMENTS:

Education:

High School Diploma or GED

Prior Experience:

Two (2) years experience in financial record-keeping and billing.

Purchasing experience and ability to maintain clear working relationships with suppliers and purveyors.

Accounts payable, bookkeeping, and record management experience

Skills:

Ability to establish and maintain order in paper flow processes and to initiate and maintain procedures and systems

Type 50 wpm and operate 10 key calculator

Telephone courtesy

Customer-service oriented

Modern office practices and procedures including email

Intermediate computer skills

Attention to detail and excellent follow-through on work tasks

Demonstrated good problem-solving skills

Able to handle multiple tasks simultaneously

Effective team player