18 Apr
Bookkeeper, secretary, accounting
Illinois, Chicago , 60601 Chicago USA

Vacancy expired!

Experienced Bookkeeper / Administrator

Seeking part-time 25 to 30hrs a week, with potential full time in future for bookkeeper to assist with day to day accounting functions and office administration for growing Chicagoland business with 12 employees.

Our office is located in North Shore of Highwood, IL. Ideal candidate strives in fast paced environment juggling multiple on-going tasks, works efficiently in a self-directed manner, and possess a can-do attitude. Customer service oriented and friendly manner. Position requires 3+ years of relevant accounting experience, with an emphasis on account reconciliation and A/P operations. Applicants must have QuickBooks experience for consideration. QuickBooks Online software ideal.

Position offered by growing full-service signage company emphasizing commercial services.

Interested candidates should submit one page resume in PDF or Word Doc format, and desired hourly compensation details, via email. References if available.

Cover letter optional.

Responsibilities:

Verifies accounts by reconciling monthly statements and transactions, including but not limited to bank accounts, credit card accounts, and merchant processing accounts.

Maintains accounting ledgers by recording day to day financial transactions and completing the posting process.

Prepares and files Quarterly Sales Tax Liabilities.

Receives orders, prepares and transmits purchase orders to vendors.

Pays vendors/invoices by verifying transaction information; scheduling and preparing checks; obtaining authorization of payment; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

Obtains revenue by verifying transaction information; processing and computing charges and refunds; preparing and mailing invoices; preparing and mailing W-9s, etc.; identifying delinquent accounts and insufficient payments; preparing deposits.

Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments.

Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.

Maintains financial security by following internal accounting controls.

Secures financial information by completing data base backups and administering accounting software.

Maintains financial historical records by filing accounting documents.

Pays employees by administering payroll service account; receiving and verifying expense reports.

Disburses petty cash by recording entry; verifying documentation.

Works with external accountant as required and assists with tax preparation.

Orders office supplies as necessary.

Performs reception duties to answering and directing incoming phone calls, office cleanup, sales assistance.

Contributes to team effort by accomplishing related tasks as needed.

Requirements:

Highly proficient in QuickBooks; online preferred

3+ years proven experience in relevant accounting position; bookkeeping experience preferred

General Math skills and solid understanding of bookkeeping, payable and receivable principles

Excellent verbal and written communication skills

Highly organized

Efficient Data Entry Skills

Strong attention to detail and high degree of accuracy

Ability to multi-task

Customer service orientation and ability to negotiate

Windows and MS Office Suite proficient;

knowledge of Google Tools, Social media platforms a plus.

Sign, Graphics & Printing Industry experience a huge plus

Vacancy expired!


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