PT Personal Assistant to Business Mgr
Vacancy expired!
We are looking for a responsible Entry Level PT Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the business manager’s working life and communication.
RESPONSIBILITIES
Handle requests and queries appropriately
Supports Business Manager directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
Inventory Management
Manage diary and schedule meetings and appointments
Make travel arrangements or drive/drop off/pick up manager in provided vehicle
Take dictation and minutes
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system
Coordinates projects by capturing timelines and strategies and delivering progress updates.
Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
Keeps, prepares, and distributes minutes of meetings.
Makes administrative decisions and takes action in the client’s absence.
REQUIREMENTS:
Knowledge of office management systems and procedures
Proven ability to manage a flexible schedule
Always available, mobile, and open to travel
Exemplary planning and time management skills
Ability to interact with high profile clients and executives
MS Office and English proficiency
Outstanding organizational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
Valid Driver's License
Available to work M-Sat anytime between 6am and 6pm
IF INTERESTED PLEASE ATTACH RESUME WITH UPDATED CONTACT INFORMATION FOR CONSIDERATION
Vacancy expired!