19 Apr
PT Personal Assistant to Business Mgr
Maryland, Western maryland 00000 Western maryland USA

Vacancy expired!

We are looking for a responsible Entry Level PT Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the business manager’s working life and communication.

RESPONSIBILITIES

Handle requests and queries appropriately

Supports Business Manager directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.

Inventory Management

Manage diary and schedule meetings and appointments

Make travel arrangements or drive/drop off/pick up manager in provided vehicle

Take dictation and minutes

Source office supplies

Produce reports, presentations and briefs

Devise and maintain office filing system

Coordinates projects by capturing timelines and strategies and delivering progress updates.

Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.

Keeps, prepares, and distributes minutes of meetings.

Makes administrative decisions and takes action in the client’s absence.

REQUIREMENTS:

Knowledge of office management systems and procedures

Proven ability to manage a flexible schedule

Always available, mobile, and open to travel

Exemplary planning and time management skills

Ability to interact with high profile clients and executives

MS Office and English proficiency

Outstanding organizational and time management skills

Up-to-date with latest office gadgets and applications

Ability to multitask and prioritize daily workload

Excellent verbal and written communications skills

Discretion and confidentiality

High School degree

Valid Driver's License

Available to work M-Sat anytime between 6am and 6pm

IF INTERESTED PLEASE ATTACH RESUME WITH UPDATED CONTACT INFORMATION FOR CONSIDERATION

Vacancy expired!


Report job