Law Office Assistant

Bozeman law firm is looking for an Administrative Assistant to join their team and report directly to the firm’s owner. In this role you would assist on the daily office needs and manage our company’s general administrative activities. You will get to prepare reports, maintain our filing system and type of memorandums/briefings. This role requires excellent oral and written communication skills and be able to stay organized.

If you have any legal experienced or have the ability to learn quickly on the job, we’d like to meet you.

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports and statements

Maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with staff to handle requests and queries from other staff members

Skills

Proven experience as an administrative assistant or office admin assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Word, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus