Office Assistant / Bookkeeping

We are a growing auto parts wholesaler and engine rebuilder seeking Office Assistant to start immediately.

Full-time or part-time, approx 30 hours per week Monday-Friday, 11-5pm.

Position Summary:

Responsible for maintaining Quickbooks Online for our payables, daily financial entries for our receivables, filing, answering phones, assisting sales team when needed with business tasks, monitor company email and voicemail.

Responsibilities include, but are not limited to:

- Responsible for financials by maintaining accurate books on accounts payables using QuickBooks

- Perform daily invoice journal entries

- Perform all activities related to the accounts payable function including reviewing, coding, processing payments, posting to accounts, and issuing checks or credit card payments

- Perform account receivable functions including invoicing, prepare deposits, and posting payments

- Manage A/R aging reports and communicate status with customers

- Reconcile reports to third-party records such as bank statements and credit card statements

- Prepare and send monthly statements to customers

- Administrative tasks such as answering phones, communicating messages, email, fax, copy, file, mail, scan, etc

- Other duties as required

Skills & Qualifications:

- Associates or Bachelors degree, or 2-3 years related work experience with office admin and bookkeeping

- Must be proficient with QuickBooks Online

- Experience with MS Office, Excel, Word

- Significant experience with A/P, A/R and general ledger

- High degree of accuracy and attention to detail

- Ability to work under deadlines in a fast-paced environment

- Skilled in adapting to changing priorities with focus on accomplishing objectives

- Strong time management and organizational skills

- Ability to work independently, must be proactive and take initiative

- Must be a team player and help with random tasks if needed, such as doing inventory

- Fluent in Spanish is a plus

Compensation:

- Salary starting at $15/hour

Benefits Offered:

- after three-month trial period: health insurance, paid sick days

- after one year: 401K, paid vacation