Secretary II

About Us : Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future. Multiple positions for Secretary II positions in various counties. While applying for job please mention for which county/location you are interested in. Some of the job duties performed on this job are as below. Minimum qualifications for the position:

• Must possess and maintain a state issued driver's license
• Proficient in word processing
• Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access
• Must be able to utilize Microsoft Outlook and internet browsers such as Internet Explorer, Google Chrome and Microsoft Edge
• Knowledgeable and experienced in operating small office machines such as calculators, fax machines, scanners and copy machines
• Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing
• Must be skillful in working with the public
• Must be capable of work independently
• Must possess basic telephone skills
• Must be able to pass a Government Security Clearance
• All contractor employees must read, write, speak, and understand English fluently
• Dress code must be business casual.

• The primary duties will be providing administrative and technical support services for USDA NRCS program contracting functions and perform administrative and technical support services for flow items associated with the contract process from application to obligation, payment and closeout.
• Work must be completed in accordance with NRCS Mississippi policies, procedures and the local Field Office Technical Guide (FOTG) requirements.

• Traveling to the field to assist local planners on an as needed basis to provide support to NRCS field employees. This support could include assisting with investigations and field surveys, etc.
• Provide documentation of fieldwork, analysis, findings, and determinations to the local planner for the purposes of technical reporting/planning.
• Document fieldwork, analysis, findings, and determinations for the purposes of technical reporting/planning.
• Assembling packets of information and uploading electronic files to decision makers for obligations and payments.
• Following up on needed forms, maps, documentation for packets.
• Other clerical type functions throughout the complete program contract life cycle.

• Enter application into Protracts after signed application is received.
• Each program has a signup period of one (1) to three (3) months typically once or twice year per program (total of four (4) to five (5) program signups possibly overlapping per field office throughout the year) but could be more often.
• Mask or remove Personal Identifying Information (PII) on forms such as: CCC-901, CCC-902, NRCS- CPA-1236, CCC-36, NRCS-CPA-1200, CCC-931, SF-1199a, FSA-211.
• System for Award Management registration verification for all contracts with entity paperwork Process Protracts Preapproval Form.
• Assist Landowners/Operators with the filling out an application for Farm Bill Programs (i.e. EQIP), on an as needed basis, such as when all other employees are not in the office. Obtain all pertinent information such as a name, address and phone number so that a NRCS staff member can follow up upon their return.
• Process letters to applicants.

• Obtain AD-1026 from FSA;
• Obtain copy of Signature Authority CCC-901/902;
• SCIMS reports obtain EZ 2156 subsidiary report from District Conservationist (DC) or office staff;
• Verify land ownership and control has been determined by office staff;
• Obtain copy of deed or lease;
• Enter application into Protracts;
• SAM registration verification for entities;
• DUNS letter from Protracts;
• Compile & organize six-part folder, according to the chart provided, one folder for the field office and one for the participant ensure participant copy is mailed/delivered;
• Complete Protracts Deferral track and follow up to ensure signed copy is received and filed copy back to landowner;
• Complete Protracts Eligibility;
• Generate Producer Farm Data Report (PFDR) from FSA Farm Records after application received;
• Obtain/verify completeness of eligibility documents: AD-1026, CCC-901, CCC-902 or entity documents for signature authority, land ownership and control forms advise DC or office staff for resolution of any problems encountered in obtaining eligibility;
• Work with applicant to get SF-1199 and enter into Protracts (Affiliate Individual Role);
• Generate letters from Protracts if eligibility documents have not been completed prior to the end of the ranking period;
• Generate letters to ineligible applicants after DC determines status;
• Use various software applications, scanning, copying and printing fieldwork documentation and written reports. Utilize ArcGIS, MS Excel and MS Word in preparing reports and documentation of effects.

• Each program has an obligation period of one (1) to two (2) months typically once a year per program (total of four (4) to five (5) program signups possibly overlapping per field office throughout the year) but could be more often.
• Compile and upload 2nd Level Review documents to state office shared obligation folder according to the checklist requirements or Document Management System (DMS).
• If checklist process not moving along to completion, report problem to Supervisory District Conservationist or designee.
• Print completed and signed 1155 and 1202 electronic approvals for the contract files.
• Assemble complete producer copy of contract folder.

• Each program processes payments on a daily, ongoing basis. Workload is cyclical from very light to very heavy at times, from one (1) to ten (10) per day.
• Process payments for 2nd level review as assigned by DC - receive contract to process or coordinate with office staff to know what payments are ready.
• Gather all needed documents according to the checklist, consulting with office staff as needed to complete.
• Check SAM registration for active status.
• Update SF-1199 form as needed.
• Mask or Remove PII from forms such as: CCC-901, CCC-902, NRCS-CPA-1236, CCC-36, NRCS-CPA- 1200, CCC-931, SF- 1199a, FSA-211.
• Upload documents to state office shared drive for the 2nd level review or Document Management System (DMS) follow up to ensure completion and final approval by DC, coordinate information flow and answers to problems to ensure payment moves along to completion. Files all necessary paperwork in contract folder and copies are received by producer.
• If checklist process not moving along to completion, report problem to Supervisory District Conservationist or designee.
• After federal employee payment approval, print NRCS-1245 electronic approval page for contract folder and file any other supporting documentation and notes needed to ensure compliance with payment checklist.

• Each program allows modifications to contract items. Workload is cyclical and occasional, from two (2) on a low volume month possibly twenty-five (25) during a high-volume time.
• Assist the modification process by coordinating producer signature and gathering all necessary paperwork for approval process.
• Post 2nd level review documents to area office folder when DC indicates process is at that point.
• Utilize Document Management System (DMS).
• Follow up to ensure approval or coordinate questions and answers to area office to ensure mod continues to move along to approval update DC as needed, if approval cannot be secured or process is at a standstill.
• Print 1156 electronic approval page for the contract file and file any supporting documentation and notes after the proper signatures and approvals were performed by DC.

• Ongoing, as needed, but typically a few times a month.
• Attribute call out notes and details on land units.
• Print and copy plans for landowner file.
• Track and enter brief Technical Assistance notes, as assigned.

• Ongoing - follow up and brief DC as needed:
• CPA 153 expiring inquire in Protracts for ongoing tracking purposes continues to follow up to completion.
• Process Waiver Requests and monitor to make sure the request moves through the system to completion.
• Process cancellation/termination letters.
• PRS clean up and reports for missing PRS run preformatted reports, work with field office staff to obtain data, resolve problems.
• Quality assurance & verify PRS data advise DC when items are behind, or any other observations/problems noted.
• Four (4) times a year but more often is possible during audit sample season from one (1) to four (4) transactions typical at any one time - upload payment documents for eReview as needed for audit, quality assurance or oversight functions.
• Monthly - run report from system - follow up and brief DC as needed.
• Active contracts that expire in current calendar year.
• Contracts not reviewed (January/March/June), deadline to complete reviews is mid-Feb with increased emphasis closer to summer could be weekly and daily calls for follow up later in the year.
• Contract reviews for the folder including ROOT review checklists
• Certified practices waiting for payment calculation monitor so payment processing can continue timely.
• Payments waiting for participant signed date monitor in Protracts so payment processing can continue timely.
• Contract modifications in Progress (not yet submitted for approval) monitor in Protracts, report to federal employee on items not progressing.
• Contracts without practices implemented (6-12 months and >12 months) monitor in Protracts, report to federal employee on items not within limits.
• Yearly run/print predefined report from system follow up and brief DC as needed/appropriate.
• Send out preformatted annual practice reminder letter.
• Process preformatted deferral letters.
• File management - remove expired contracts from active contract filing cabinets follow records retention guidelines provided.

• Continuous CRP occurs year-round with two (2) to ten (10) actions per week on average by as high as 100 during heavy times such as haying and grazing season, typically two (2) weeks or so and heavier during March, April, October and November. General Signup is once a year, typically a short span of heavier activity of ten (10) to twenty (20) actions or more, per week during that time.
• Create and Process CRP case files and create landowner packets for distribution as directed.
• Create mailings and letters for applicants and participants as directed.
• Coordinating the applications and modifications for CRP between NRCS and FSA.
• Keep a ledger of progress in CRP applications and continuous signup as directed.
• Make copies of job sheets and review CRP files for completeness.
• Assist with paper processing for haying and grazing requests.

• Determinations for Farm Bill purposes.
• Annual Food Security Act compliance reviews and reconsiderations in accordance with the Food Security Act of 1985, as amended, in accordance with the Wetland Compliance provisions of the Food Security Act of 1985, as amended by FACTA (1990), FAIRA (1996), Farm Security and Rural Investment Act of 2002.
• Reconsiderations of new producer files ongoing as needed. Ranges from five (5) during low periods to twenty-five (25) per week for peak periods for a typical location.
• Update and create new producer case files due to Farm and tract reconsiderations
• Copy HEL/Wetland determinations for new files.
• Update program case files to reflect landowner changes.
• Update CRP plans and maps in Toolkit to reflect ownership changes.
• Update WRP Case files to reflect ownership changes.
• Highly Erodible Land and Wetland Compliance Sample Daily Tasks daily volume will vary. Peak Period: April September (spring early summer is heaviest). Range of five (5) during low periods to twenty-five (25) per week for peak periods for a typical location.
• Date Stamp AD-1026 request from FSA.
• Review request for completeness including site map.
• Record request on Area/Field Office tracking sheet.
• Compile customer contact information for field visit (cell and home phone numbers, email and home address).
• Submit request to Designated Conservationist for review, as indicated by separation of duties process.
• Once review is complete, generate letter(s), copy of CPA- 026 and mail to producer, provide FSA a copy and maintain a copy for NRCS files.
• Provide copy of determination to producer, NRCS and FSA.
• File the completed requests in producer file once review is complete.
• Keep Area/Field office Spreadsheet updated for completed requests.
• Assist with maintaining digitized wetland determination electronic data base (certified and non- certified).
• Contractor employees must identify themselves as "contractor(s)" during the designated hours of performance. This includes identifying themselves in email correspondence under the signature block as "Insert Name of Contractor, contracted to the NRCS".
• When answering the phone, it is permissible to do so by stating the person has reached the NRCS, but they must never give the impression that they are an NRCS employee.

• Mississippi - Calhoun County
• Mississippi - Yalobusha County
• Mississippi - Pontotoc County
• Mississippi - Clay County
• Mississippi - Montgomery County
• Mississippi - Lee County
• Mississippi - Attala County
• Mississippi - Choctaw County
• Mississippi - Madison County
• Mississippi - Leake County
• Mississippi - Rankin County
• Mississippi - Smith County
• Mississippi - Oktibbeha County
• Mississippi - Lincoln County
• Mississippi - George County
• Mississippi - Forrest County
• Mississippi - Lamar County
• Mississippi - Jones County
• Mississippi - Amite County
• Mississippi - Lawrence County
• Mississippi - Adams County
• Mississippi - Pearl River County
• Mississippi - Jefferson Davis County
• Mississippi - Wayne County
• Mississippi - Tallahatchie County
• Mississippi - Bolivar County
• Mississippi - Leflore County
• Mississippi - Washington County
• Mississippi - Sunflower County
• Mississippi - Holmes County
• Mississippi - Quitman County
• Mississippi - Tunica County
• Mississippi - Sharkey County
• Mississippi - Yazoo County