Administrative Assistant

ADMINISTRATIVE ASSISTANT JERSEY CITY, NJ Remote positionProject Description:

• The responsibilities of the Travel, Meetings, Card and Fleet Operations "TMC&F Ops group include:
  • Set up and sustain the governance of the global process, in support of Business Service Center "BSC activities and supplier partners [for example Concur Tier 1 Support]
  • Deliver efficiencies, compliance, and control through standardization.
  • Drive transformation with common technology
  • Develop and drive a set of SOPs, Work instructions, KPIs and SLAs in partnership with the BSCs and supplier partners to measure and monitor performance.
  • Continuously improve the process and its affiliated tools to adjust to evolving business needs.
  • Train, inform and educate the Client's internal clients and stakeholders on the right way to follow the process.
  • Provide effective interactions with both suppliers externally and the Client's employees internally.
• Following the above requirements, the Specialist EEM will be responsible for the sustainment and improvement of the EEM process and sub-processes.
• Position Responsibilities Primary responsibilities for this position include, but are not limited to, the following:
• Process Stewardship
• Establishes credibility quickly through understanding of business issues and providing transactional support to employees working in the EEM space or using EEM services, including in the BSCs and supplier partners.
• Understand the functionality, interfaces, and interdependencies of the Client's financial processes and systems; ensure the application of adequate internal controls.
• Brings forward global transactional issues and deviations as needed and address process performance anomalies.
• Monitor and improve the EEM process, sub-processes and related policies as needed and as the business evolves.
• Monitor the Global EEM process performance against pre-defined EEM-related SOPs and performance metrics; assure root cause analysis of errors and non-compliant items are being performed and corrective actions are being implemented.
• Supports business case development for any new system/ procedure to ensure that the organization makes decisions based on sound financial analysis.
• Seeks to understand current and upcoming business needs within the BSCs with a continuous improvement mindset and proposes innovative solutions, agreed with the BSCs, adopted globally so the EEM function can operate in an efficient and cost-effective manner and achieve targeted budget savings.
• Collaborate with other Process Stewards (like Master Data teams and other Finance or Procurement functions) to ensure continuity and alignment across global end-to-end processes Project Management.
• Participates with other teams in Indirect Procurement and Operations (specifically the Global Corporate Card Program Administrator and the Global TMC&F Operations team) in joint projects defined to support a truly end to end process and to drive efficiencies and compliance at the Client.
• Partner effectively with all levels of the organization, drive results, proactively identify, and resolve problems, and make challenging decisions.
• Actively participates in project portfolio rationalization.
• Oversee and take part into the implementation of projects which require experience and EEM technical or functional abilities; work collaboratively with other business partners (including IT) to execute approved projects in a timely manner. This includes the support needed in implementing new systems (COMET, roll out and enhancements of Comet from an EEM perspective) Compliance, Communication & Training
• Partner with Compliance and [insert name of the Client's audit group] to analyze EEM-related data and propose corrective actions whenever necessary.
• Educate and support the Client's employees on the EEM process and tools. This may include ad hoc on-site trainings to employees on various EEM topics.
• Ensure alignment with the Client's process policies and standards.

• Must know SAP Concur system (Expert User) & Comet.

• Tech skills - Advanced 3-5 years of SAP Concur (nonnegotiable),
• functional user,
• clear communication,
• customer service/focused
• onboarding a new system

• Comfortable with ambiguity, someone with excellent organizational skills., Someone who can manage and coordinate different tasks, lots of engagement, independence and accountability,
• Education & Experience:
• Bachelor's degree in business, finance, computer science or equivalent
• At least 3 years of relevant work experience with a demonstrated record of customer focus, service-oriented mindset, and project delivery.
• Business process domain knowledge, together with demonstrated skills in project implementation, process redesign, change management, and service management.
• Ability to develop, articulate, and build support around a long-term vision and implement against milestones needed to drive realization of that vision.
• Excellent verbal/written communication, collaboration, negotiation, influencing and decision-making skills.
• A positive, engaging disposition with high personal integrity, credibility, and energy.
• Demonstrated leadership in coordinating global cross-divisional matrixed projects and building effective cross-functional teams.
• Proven record in assessing, leveraging, and implementing standard business processes enabled by common data and integrated global technology solutions.
• Strong knowledge of business processes supported by transaction processing capabilities.
• Ability to work in a fast-paced environment, set priorities, work under pressure, and follow through with assigned tasks with limited supervision.
• Ability to work independently, capable of handling multiple projects and deadlines simultaneously Technical Skills and Other Requirements
• Fluency in English required
• Proficiency in PC skills (MS Excel, Word, PowerPoint) required
• Strong organizational skills required to coordinate and manage multiple projects.
• Strong written and verbal skills enabling effective communication with various cultures.
• Take initiative and be proactive in communication and effectively manage/prioritize business needs and relationships.
• Ability to operate independently and remain focused through change or uncertainty.
• Willingness to travel for meetings and projects (

  Vacancy expired!
  
  

  ---