22 Apr
Student Affairs Applications Systems Specialist
Michigan, Kalamazoo , 49001 Kalamazoo USA

Vacancy expired!

General Summary:Collaborates to administer the Student Information Systems. Provides moderate data analysis, data mining, reporting, and visualization tools. Manages configuration, deployment, upgrades, permission levels and troubleshooting of the application. Assists with additional duties as listed below.The Student Affairs Analyst I contributes to oversight of process workflow including staff workload and responsibilities, assures meeting deadlines of all student affairs needs, and implements continuing process improvement to achieve performance excellence.Responsible for the administration of: student information system; maintenance and access to student information content including student life, financial aid, student records/registrar, accounting, alumni, and admissions. Participates in records assessment, accreditation, and quality improvement.QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Education/ Experience:

  • Bachelor’s degree (preferably with a concentration in education, business information systems, or database management) or equivalent, relevant work experience required. Master’s degree with concentration in business information systems and/or database management preferred.
  • Two years’ experience working with a student information/education system highly preferred.
  • Requires the ability to use dashboard/data visualization tools.
  • Requires proficiency with educational and business technology.
  • Requires proficiency and proven advanced skills in Microsoft Office (Word, Excel, and PowerPoint).
  • Requires strong data management, analytical, and custom reporting skills.
  • Experience with Power BI, SQL, SAS/R/Python and SSRS/Crystal Reports preferred.
  • Experience with project management preferred.
LICENSES, REGISTRATIONS, CERTIFICATIONS:NoneOTHER SKILLS AND ABILITIES:
  • High level of communication skills to effectively interact with faculty, staff, students, and vendors
  • Broad knowledge of organizational and departmental policy and procedures
  • Ability to meet assigned deadlines
  • Ability to interpret, comprehend, transmit, and present complicated and detailed data accurately.
  • Ability to take initiative and be innovative.
  • Ability to quickly learn software packages as needed.
  • Ability to manage multiple priorities and deliver timely results
  • Must possess the ability to interact and negotiate with many different constituencies.
  • Must possess a high level of organizational skills.
  • Excellent interpersonal skills and the ability to work with others, and to effectively communicate verbally and in writing.
  • Demonstrates the ability to recognize priorities in organization of work flow.
  • Able to perform duties independently, with a minimal need for direct supervision.
WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.The employee regularly works in a clean, well-lighted, temperature controlled, and smoke-free environment. The noise level in the work environment is usually moderate. Minimal risk of exposure to noxious substances and infectious agents.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.The employee must be able to perform a combination of sitting, standing and walking. Must have the ability to hear within normal range and possess the physical capability and hand dexterity to operate basic office equipment. Occasionally lifts average of 30 pounds.Interpersonal Requirements:
  • Exhibits a commitment to the values expressed in the medical school mission, vision and values; Educational Pledge; Code of Professional Conduct; and building a supportive learning and working environment with a positive attitude at the work place and toward their job.
  • Demonstrates excellent interpersonal skills and ability to interact in a positive and helpful manner with all constituents both internally and externally in a culture of collaboration, innovation, and accountability.
  • Ability to work effectively on group projects with internal and external customers in a collaborative manner
  • Applies knowledge of principles and process for providing exemplary stakeholder service and support. This includes assessment of stakeholder needs, meeting quality standards for services, and evaluation of stakeholder satisfaction.
  • Maintains the confidentiality of all patient, employee, physician, student, and institutional information.
  • Supports and assist enhancing the culture, diversity and inclusiveness of the medical school.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Responsible for implementation and administration of the student information system.
  • Responsible for project oversight and organization of student database projects, including Medical Student Performance Evaluations (MSPE/Deans Letter), student pre-matriculation web portals for all programs, and other projects as assigned.
  • Tracks and maintains student activities and involvement in the student information systems
  • Responsible for managing and maintaining student enrollment records in collaboration with the Registrar
  • Collaborates with Student Affairs staff for cross training and coverage to include Student Life, Financial Aid, Registrar, Admissions, Alumni, and assists the Office of Admissions in oversight/completion of applicant data transfer process.
  • For all assigned systems: maintains content and records; responsible for optimizing processes and controls; trains new and existing users, and adheres to all federal laws regarding student information (FERPA).
  • Responsible for developing, writing, and running reports with appropriate IT or HIIM department support as needed.
  • Understands database management at all functional level
  • Responsible for monitoring and troubleshooting interfaces between other external systems
  • Troubleshoots system issues and acts as liaison for communication with the software vendor and Information Technology.
  • Occasional assistance with student events
  • Availability to work on weekends and evenings to complete time sensitive projects.
  • Acquires knowledge for new technology and policy/procedure revision
  • All other duties as assigned.
Qualifying Statement:The above duties and responsibilities are intended to describe the general nature and level of work being performed by employees assigned to the job. They are not an exhaustive list of all duties and responsibilities assigned to this job. To fully perform this job successfully, an individual must meet the minimum qualifications, meet the accompanying physical demands, and be able to work in the described environment. However, reasonable accommodations will be made to hire and/or retain individuals who are qualified under the American with Disabilities Act.

Vacancy expired!


Related jobs

Report job