Senior Administrative Specialist

Overview:

At Wipfli, people count

Our people are core to everything we do — the catalyst behind our ability to create exceptional impact and extraordinary results.

We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.

People matter here and they feel it.And we value curiosity. Curious is more than a personality trait. It’s a way of thinking. Of learning. Of working.

There’s purpose in this wonder. It makes us better. It makes us Wipfli.

If you want to be in an environment where you can make a difference — and make a professional home — Wipfli is the place for you.

Check out our Glassdoor Reviews to hear what people are saying about employment at Wipfli!

Responsibilities:

General Purpose - Under the direction Performance Coach the Sr. Administrative Specialist provides either administrative support for a designated practice group or service line. Frequently performs chargeable client work and provides on an on-going basis back-up and support for other administrative positions in the Business Solutions team to ensure efficient flow of work, and timely delivery to meet internal associate needs.

Responsibilities:

• Create, proof, edit, and electronic storage of documents including but not limited to: proposals and RFP responses, engagement letters, subcontractor documents, Confidentiality Agreements as requested, ensuring timeliness.

• Assist with coordination of seminars and group presentations, to include handling reservations, travel arrangements, food services on occasion

• Provide proactive support to both the Organizational Performance and Technology Consulting Service Lines to ensure deadlines are met, while maintaining a positive, collaborative work environment.

• Produce high quality work in compliance with work processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.

• Seeks out opportunities for continuous process improvement.

• Develop and demonstrate a general knowledge of the firm’s products and services.

• Communicate proactively with associates and clients.

• Prioritize deadlines as necessary.

• Assist in the assembly of reports, ensuring accuracy and timeliness.

• Assist other administrative staff with overflow work.

• Work independently and collaboratively with the Operations Administrative team

• Electronic document storage

• Submitting firm expenses for payment

Qualifications:

Qualifications:

• Requires a High School Diploma and an equivalent combination of education and experience

• Prefer an Associate Degree in Administrative Support, Business Administration, Human Resources, and/or Information Technology

• Requires three to five years of job-related or volunteer experience in an administrative supporting role in a professional work environment

• Requires expert experience in utilizing Microsoft Word & Outlook and intermediate proficiency in Excel and PowerPoint

• Experience in any of the following areas: Human Resources, Information Technology, Operations, Financial Software Implementation, custom software, Microsoft SharePoint

• Experience working/volunteering in a specific industry (non-profit, healthcare, manufacturing, technology, financial institutions)

• Clear, concise verbal and written communication skills and accurate grammar usage

• Advanced verbal and written communication skills preferred

Abilities:

• Ability to plan, prioritize, and organize work effectively

• Ability to balance many projects simultaneously

• Ability to work under pressure and time deadlines

• Ability to learn and apply learning of multiple software applications

• Ability to read for context and edit to improve understanding

• Ability to work with a diverse group of associates while maintaining a positive attitude towards work, the team and the firm

• Ability to present a professional appearance and demeanor

• Ability to be flexible with scheduling to meet workflow demands

Work Relationship and Scope:

• Position will report to Performance Coach/Operations Manager for Business Solutions

• Position will be assigned a Peer Advisor to help guide in new role

• Position will support a variety of associates from Partners to Consultants

Working Conditions:

• Work is generally performed in office

• Position will work 40 hours per week with occasional overtime required on short notice.

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws.