Executive Assistant
Vacancy expired!
Job Description
We are looking for a new Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
Responsibilities:Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Experience as a virtual assistant.
Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Qualifications
High school diploma.
Ability to organize a daily workload by priorities.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Must be able to meet deadlines in a fast-paced quickly changing environment.
Proven experience as an executive assistant or other relevant administrative support experience.
Additional Information
This is not a remote job, no visas offered.
Vacancy expired!