24 Jul
Account Clerk III / Purchasing Specialist
California, Humboldt county , 95511 Humboldt county USA

Vacancy expired!

Summary

Account Clerk III: Performs varied and complex record keeping duties associated with the processing and completing of accounting transactions. Usually is responsible for one or more specialized elements within a complete accounting system such as accounts receivable processing and management, accounts payable and cash management, consolidation of multiple fund accounts, cost analysis, etc.

Purchasing Specialist: Coordinates the purchasing, warehousing, and fixed asset management (acquisition/construction, inventory control, and disposal). Serves as the Senior-most buyer for the College, facilitates open-to-buy contracts, and coordinates assigned activities with other departments, outside vendors and agencies and the general public.

Essential Duties and Responsibilities

Account Clerk III:

Verifies accuracy and appropriateness of amounts, then posts transactions onto a computerized data entry program supporting the College’s accounting system. Traces transactions to source documents and/or other departments to determine discrepancies.

Reconciles, balances books, and compiles reports on a recurring basis to show statistics such as cash receipts, accounts payable, and receivable. Trace a wide variety of transactions through previous accounting actions to identify and correct discrepancies.

Codes, verifies charges and rates, and related billing information then enters onto a computerized data entry screen. Prepares bills, summaries, and submittals for reimbursement by external agencies.

Codes, verifies, and accounts for funds and other assets received by the District for specified uses (e.g., donations, conditional uses).

Prepares expense accounting studies such as cost-of-services, etc.

May assist with the preparation of financial reports including the monthly closing of books, pertaining the assigned area of responsibility.

Reviews the work of others and may prepare bank deposits and reconcile bank statements.

Performs other duties as assigned that support the overall objective of the position.

Purchasing Specialist:

Coordinates the operational activities for the Purchasing section including College procurement operations. Implements goals, policies and procedures established for Purchasing.

Coordinates operations of a centralized warehouse to assure adequate levels of materials and supplies used in the regular course of business.

Establishes inventory control and a materials distribution plan that optimizes service to remote sites.

Identifies opportunities for improving service delivery methods and procedures. Reviews with appropriate management staff. Implements improvements.

Coordinates Purchasing services with those of other departments and outside vendors and service providers. Prepares and presents staff reports and other necessary correspondence.

Establishes a directory of vendors. Pre-qualifies vendors based on price, service, quality, etc.

Facilitates and prepares specifications, bid documents and requests for proposals. Works with department management on specific requirements. Coordinates chronological activities connected with bid processes, including references. Ensures compliance with applicable laws, rules and regulations.

Contacts vendors to secure bid prices and to coordinate assigned programs and activities.

Prepares and issues contracts and purchase orders for the procurement of equipment, materials, supplies and services.

In conjunction with the Maintenance and Operations department, coordinates receiving, warehousing, documentation, and distribution of purchased items. Periodically reviews trends in material and supply usage. Adjusts re-order points and cycles to comply with needs.

Plans, organizes, and coordinates the physical inventory of the College’s fixed assets. Maintains the fixed asset inventory, including data entry, valuations, and reporting.

Performs other duties as assigned that support the overall objective of the position.

Qualifications Knowledge and Skills

Account Clerk III: Requires a working knowledge of the practices and terminology of financial record keeping and accounting data entry practices, clerical and office procedures and methods, business mathematics and record keeping. Requires sufficient human relations skill to convey policies, and procedures to others; to deal cooperatively with others on accounting transactions. Requires sufficient writing skills to prepare basic business correspondence, accounting instructions, and account footnotes. Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages.

Purchasing Specialist:

Requires specialized professional knowledge of purchasing and procurement programs. Requires a working understanding of warehousing and inventory control. Must have full awareness of regulations, policies, codes and laws applicable to the position. Requires a thorough understanding of College organization, operations, policies and objectives governing purchasing. Must have a working knowledge of the techniques and details of budget preparation, report preparation, and preparation of general correspondence. Requires sufficient math skills to compute sums, fractions, decimals, averages, trends, and ratios. Requires well-developed communications skills to carry on price negotiations and convey technical concepts. Requires professional writing skills.

Abilities

Account Clerk III: Requires demonstrated ability and dexterity to enter data onto standardized formats using computerized data base programs by using keyboards, basic keyboarding or 10-key skills and calculators. Must be able to perform arithmetic operations quickly and accurately including sums, averages, fractions, decimals, and ratios. Must be able to document accounting transactions onto an automated accounting data entry system.

Purchasing Specialist: Requires the ability to organize and maintain programs for the successful operation of the department. Must be able to guide the work activities of shared staff in a manner conducive to efficient customer service. Must be able to establish harmonious and effective work relationships with departments and outside vendors. Must be able to perform mathematical computations. Must be able to write contract language.

Physical Abilities

Account Clerk III: Requires sufficient hand coordination to use a keyboard for routine typing and advanced data entry. Requires sufficient arm/hand movements to retrieve work materials involving some overhead and lower reaching. Requires visual acuity sufficient to recognize numeric and alpha characters, and operate a variety of common office equipment. Requires sufficient auditory ability to exchange information in person and over the phone.

Purchasing Specialist: Requires ordinary ambulatory skills, visual acuity to read letters and numbers, auditory ability to carry on conversations in person and over the phone. Sufficient hand-eye coordination to use a personal computer keyboard. Requires auditory ability to carry on conversations over the phone and in small group settings.

Education and Experience

Account Clerk III: Typically requires completion of a high school curriculum with emphasis in bookkeeping and 4 years experience in a production oriented record keeping, cashiering, or general clerical capacity. Additional education may be substituted for experience.

Purchasing Specialist:

Requires an Associates degree from an accredited college with major course work in purchasing, materials management, business administration, or a related field required. Minimum of 6 years of increasingly responsible purchasing, materials management, and distribution experience in a multi-site educational institution or similar public service agency. Alternatively, requires a Bachelors Degree with at least 3 years in a purchasing or material management capacity.

Equal Employment Opportunity and Workplace Diversity

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

College of the Redwoods values all members of our community and strives to create a diverse, nurturing, honest, and open environment. CR is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.

Licenses and Certificates

Purchasing Specialist: Valid drivers license.

Application Deadline: August 13, 2021 at 5:00 PM

Hours:

Account Clerk III: 20 Hours/Week, 12 Months/Year

Purchasing Specialist: 20 Hours/Week, 12 Months/Year

Salary Grade 115/120

Salary AC: $17.41 -$19.02/Hourly, PS $22.26 - $24.33/Hourly

Contact(s) Human Resources

Contact Phone 707-476-4140

Start Date Fall 2021

Vacancy expired!


Related jobs

Report job