Procurement & Supply Specialist 1

Job Summary

The Procurement & Supply Specialist 1 develops specifications, issues, and analyzes informal quotes and bids for service contracts and/or procurement of products, awards contracts within dollar limitations, resolves vendor performance issues, and performs other related purchasing tasks on behalf of the University. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment.Duties include (but are not limited to):

Purchase Orders, Requisitions, Bids:

Utilize electronic purchasing transaction system, such as PeopleSoft, and PaymentNet.

Screen and sort purchase requisitions as directed.

Research invoice problems using available resources, online information, and/or follow up with clients and suppliers for additional information and clarification.

Coordinate payment resolution with accounts payable as directed.

Process change orders or acknowledge routine contract changes.

Advise customers on product specifications and develop requirements for non-stocked items.

Arrange for adjustments of materials not conforming to purchase specifications.

Assist staff members and vendors with routine requests on requirements and specifications.

Confer with vendors, clients, and other campus departments regarding shipping and receiving, and delivery of goods. Contact vendors to check on purchase order delivery status and report back to the client department as needed.

Edit and review requisitions for form, content, accuracy, and appropriate approvals. Research and develop specifications for standardized goods and services and determine appropriate evaluation criteria.

Determine appropriate purchasing method (credit card, requisition/purchase order, formal bid, quote, etc.) and obtain prices in compliance with Washington State Law and University policy. Conduct bid openings when required.

Analyze results of bids/quotes, etc. and make recommendations on awards within limitations assigned by Manager. Help clients in selection of alternate products offered on a bid/quote.

Where practical, develop product expertise in specifically assigned standardized commodities to be able to advise clients on appropriateness of various products. Minimum Qualifications

One year of work experience in buying or purchasing AND an associate degree in Supply Chain Management, Business Administration, or closely related field;

o OR a bachelor’s degree in Supply Chain Management, Business Administration, or closely related field;

o OR Equivalent qualifications based on prior work experience and/or education.

Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences.

For a comprehensive list of position requirements and to apply online, please visit: https://careers.cwu.edu (Search Job ID 4211). Screening begins 7/26/21. Central Washington University is an EEO/AA/Title IX/Veteran/Disability Employer.