Project Coordinator/Management Assistant

Project Coordinator/Management Assistant Print (http://agency.governmentjobs.com/colorado/jobbulletin.cfm?jobID=3212468&sharedWindow=0) Project Coordinator/Management Assistant Salary $4,583.34 - $5,416.67 MonthlyLocation Denver Metro, COJob TypeFull TimeDepartmentOffice of the GovernorJob NumberEDA-Project Coord/Mgmt Asst-08Closing9/10/2021 11:59 PM Mountain Description

Benefits

Department InformationThe mission of the Governor’s Office of Economic Development and International Trade (OEDIT) is to achieve and sustain a healthy Colorado economy that works for everyone and protects what makes Colorado the best state in the country to live, work, start a business, raise a family, and retire. By growing our economy with jobs that cannot be outsourced and infrastructure to enable entrepreneurship in all parts of the state, we strive to grow a resilient economy where everyone not only gets by, but thrives.Description of JobThe Project Coordinator/Management Assistant reports to the Diplomacy Manager and directly supports the administrative work of the Global Business Development Director. The Project Coordinator/Management Assistant provides direct administrative support to the Division Director and completes special projects as assigned by the Diplomacy Manager. Project Coordinators are skilled at getting the best out of the people and projects that they oversee. They thrive when planning projects and working with project teams. The applicant should be self-motivated with experience working and collaborating across functions. The Project Coordinator/Management Assistant should be a driven, problem-solver, and creative who will fit within our diverse and collaborative culture. Deliver projects on time, within budget, delegate and follow-up on the completion of tasks, and meet the team’s quality standards

Familiarity with operational processes and interaction with other teams/functions

Create an environment of continual improvement both in and outside of the direct division

Demonstrate a passion for customer service, organizational culture, mission and vision

Leverage your expertise to challenge the status quo and drive decisions and actions necessary to improve business processes and provide direction and support to the team’s projects and programs, functions, and stakeholders

KEY DUTIES AND RESPONSIBILITIES:AdministrativeManage scheduling, appointments, and calendars for the Division Director.

Prepare briefing binders, memos, agendas and presentations for Trade/Investment Missions and meetings

Develop and maintain systems of effective communication and coordination within OEDIT, the Governor’s Office, other state agencies, and with external partners and stakeholders

Track and coordinate documents moving through the approval process

Submit all credit card reimbursements for the Division Director

Act as the Accounting Liaison for the Division, maintain vendor relationships

Onboard new employees and manage the hiring process

Route documents for signature

Conduit between business units for information sharing

Prepare the week ahead document for the Executive Director

Create agendas and manage the team meetings

Order and keep an inventory of office supplies and diplomatic gifts

Special ProjectsLead and complete research, administrative, and staffing assignments as directed by the Diplomacy Manager

Support project management activities and communications

Contribute to strategy and planning work, meetings, and other activities such as process improvement and other opportunities indicated by the Executive Director

Assist with drafting staff guidance and memorandums

Assist the Global Business Development Managers by developing proposals for job creation projects

Manage operational tasks related to project proposals, trade and investment missions and other large events or projects

Support the logistics of the division’s cross-functional initiatives

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsREQUIRED KNOWLEDGE, SKILLS & ABILITIES:This position requires a self-starter who is outgoing, enthusiastic, and has a positive attitude plus good judgment. Candidates should have exceptional organizational skills and attention to detail; strong oral and written communications skills; problem-solving acumen; and demonstrate personal integrity, confidence, diplomacy as well as flexibility. Excellent proficiency in Google Apps and Microsoft Word, PowerPoint, and Excel is essential.EDUCATION AND EXPERIENCE:High School degree is required; Bachelor's degree is preferred.

2-4 years in an administrative role, preferably with previous Executive Assistant Experience.

Supplemental InformationJOB APPLICATION PROCESSA cover letter, resume, and three references must be submitted to oedit.info@state.co.us with the subject line “Project Coordinator/Management Assistant”. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.We offer a generous benefits package including:Annual leave accrued at 13.33 hours per month

Sick leave accrued at 6.66 hours a month

10 paid holidays per year

Medical and dental plans

State paid life insurance policy of $50,000

Choice of 2 retirement plans

401K and 457 plans

State paid Short Term Disability coverage

Additional optional life and disability plans

Credit Union Membership

RTD pass

Access to gym and bike barn at 1600 Broadway building

Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact Michelle Hunter by phone (303) 866-6309 or email michelle.m.hunter@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.