Purchasing Assistant

Purchasing AssistantPrint (http://agency.governmentjobs.com/iowa/jobbulletin.cfm?jobID=3233096&sharedWindow=0) ApplyPurchasing AssistantSalary $34,153.60 - $50,148.80 AnnuallyLocation Glenwood - 51534 - Mills County, IAJob TypeFull-timeAgency411 Dept of Human Services - Glenwood Resource CenterJob Number22-00825Closing9/26/2021 11:59 PM CentralLinkedIn Tag#LI-POSTPoint of ContactDax Landeen dlandee@dhs.state.ia.usDescription

Benefits

Questions

Job DescriptionFinalize orders for the purchasing process by attaching receiving tickets from storeroom and original invoices. Analyze the type of transaction and create the appropriate document in I/3 to pay order and pass onto the accounting department for the two levels or pre-audit. Finalize the 3-Way Match process and resolve any problems in completing the process by tracking any delivery tickets needed to finalize order. Resolve problems with invoices, delivery orders, or other documents by calling appropriate staff and vendors. Respond to telephone calls regarding orders, payments, questions and problems to resolve purchasing issues. Take messages and pass to appropriate persons. Resolve inquiries about delayed orders or other Purchasing unit concerns. Update Purchasing Agent 2 or Department Director as appropriate. Compiles written account of all transactions. Verify all data for accuracy and attach the remittance copy for mailing. Mail warrants to vendors after receiving from Central Office. Manage reconciliation of GRC Bank Cart in GRC Business Office. Process claim vouchers for consultants - verifying calculations of hours worked and rate per hour or visit. Resolve any problems. Communicate with ordering department to ensure they are requesting the correct product- verify product description, vendor information, etc. Maintain communication with vendors to resolve problems. Compile monthly copier meter readings for all copiers on campus and evaluate when they need replacement. Provide reports of copier usage and copier replacement recommendations to supervisor upon request. Sort and distribute mail. Attach invoices to appropriate Claim Orders and Purchase Orders for payment. Separate statements, credits, correspondence, bids, contracts and miscellaneous mail and file. SCHEDULE: Monday - Friday 8:00am - 4:30pm Minimum Qualification RequirementsGraduation from high school or G.E.D. and experience equal to two years of full-time clerical work in purchasing, accounting, budgeting, or storekeeping;ORan equivalent combination of education and experience substituting one year of accredited post high school education for each year of the required experience;ORemployees withcurrentcontinuous experience in the state executive branch that includes experience equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3.For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/classandpay/JobClassDescriptions/PurchasingAssistant-00205.pdf) Join Us!Whether it's caring for those in need, making highways safer, or improving agriculture production, the work that we do matters to the people of Iowa.We take our responsibilities and the public trust very seriously. We are committed to delivering the services that matter most to the people of Iowa. If you have the skills, the commitment and the desire to make a difference, then we invite you to explore the career opportunities available with the State of Iowa.CareerChoicesState government is one of the largest employers in Iowa, and also one of the most diverse. From state trooper to nurse to engineer, the state offers a wide variety of career opportunities.BenefitsThe state offers paid vacation, sick time and holidays, a defined benefit retirement plan, health, dental, vision, and long-term disability insurance along with flexible spending accounts. For more information, please visit the executive branch employee benefits website (http://goo.gl/rHiarg) .The State of Iowa is committed to providing an outstanding employment experience. Check out thisBenefits Beyond the Paycheck brochure (https://das.iowa.gov/sites/default/files/hr/documents/employment/BenefitsBeyondthePaycheck.pdf) .01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa. Yes - I understand and agree.

No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq? No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Have you graduated from high school or G.E.D./equivalent? If YES - How many years do you have of full-time clerical work in purchasing, accounting, budgeting, or storekeeping?

I do not have any of full-time clerical work in purchasing, accounting, budgeting, or storekeeping

One year to less than two years of full-time clerical work in purchasing, accounting, budgeting, or storekeeping

Two years or more of full-time clerical work in purchasing, accounting, budgeting, or storekeeping

04

How many years do you have of combined post high school education in purchasing, accounting, budgeting, or storekeeping AND/OR full-time work experience in purchasing, accounting, budgeting, or storekeeping? 30 semester hours equals one year of experience.

No post high school education and/or experience in purchasing, accounting, budgeting, or storekeeping

One year to less than two years of a combination of the identified post high school education AND/OR full-time clerical work in purchasing, accounting, budgeting, or storekeeping

Two years or more of a combination of the identified post high school education AND/OR full-time clerical work in purchasing, accounting, budgeting, or storekeeping

05

Are you a current State of Iowa employee - executive branch? IF YES - How many months of work experience do you have in one or more of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3?

Not Applicable – I am not an employee for the State of Iowa (executive branch) OR have never worked in the identified classifications

Less than twelve months of work experience in one or a combination of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3

Twelve months to less than eighteen of work experience in one or a combination of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3

Eighteen months or more of work experience in one or a combination of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3

Required Question

AgencyState of IowaAgency411 Dept of Human Services - Glenwood Resource CenterAddress711 S Vine StGlenwood, Iowa, 51534Websitehttp://dhs.iowa.gov/mhds/disability-services/resource-centers/glenwoodApplyPlease verify your email addressVerify Email