CDOC / Administrative Assistant III

CDOC / Administrative Assistant III Print (http://agency.governmentjobs.com/colorado/jobbulletin.cfm?jobID=3234867&sharedWindow=0) Apply CDOC / Administrative Assistant III Salary $3,671.00 - $5,219.00 MonthlyLocation Delta, COJob TypeFull TimeDepartmentDepartment of CorrectionsJob NumberDCC AA III (21006) 9.2021Closing9/29/2021 4:00 PM Mountain Description

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Department InformationThe Colorado Department of Corrections is committed to the safety of our employees. The CDOC has been working with state and local partners to proactively prevent the spread of COVID-19 within the state prison system. For more information, please visit our website CDOC COVID - 19 FAQ and Updates . Who May Apply: Colorado residents who meet the minimum requirements listed on this announcement.Job Location: This position is located in Delta, CO. The eligibility list established from this job announcement may be used to fill future Administrative Assistant III vacancies in Delta. Starting salary for this position is $3,671 per month.The mission of the Colorado Department of Corrections is "To protect the citizens of Colorado by holding offenders accountable and engaging them in opportunities to make positive behavioral changes and become law abiding, productive citizens."Our vision"Building a safer Colorado for today and tomorrow".If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.In addition to a great agency and rewarding, meaningful work, we offer:Distinctive career advancement opportunities throughout the state system;

Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

Medical and dental health plans;

Short and long term disability coverage;

Paid life insurance;

10 paid holidays per year plus vacation and sick leave;

Wellness program, tuition reimbursement, training opportunities and more.

Description of JobPosition will work in a state correctional facility environment. Primary duties and responsibilities of this position include but are not limited to:Providing excellent customer service by directing and/or responding to all stakeholders to include internal and external departments, other state agencies, offender families and the general public;

Researches information to resolve problems, concerns, errors, and/or complaints;

Typing, reviewing, filing, copying and scanning various documents and memos as needed;

Maintaining a clear, concise and organized filing system electronically or physically;

Assist the facility with ACA files and records management as assigned;

Collect and compile data to generate reports and routinely update reports to reflect current and accurate information;

Is solely responsible for, or assists with, tracking the budget expenditures for the assigned area;

Makes purchases using the state issued Purchasing Card (P-Card);

Answering and responding to staff/stakeholder/offender inquiries via phone, facsimile, email or in person;

Ensures clear and concise communication with supervisors and staff members within the work unit, various departments and other state agencies;

Assists with the supervision of area porters, monitors the assigned area's chemicals, equipment and other security/tool control items as necessary;

Ensures supervisor and/or area manager is apprised of accurate budget totals on a regular basis.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsMinimum Qualifications:Three years of general clerical experience in an administrative or office support role.General clerical duties may include: T he accurate and timely completion and processing of documents and information; data entry; printing; scanning and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multiline phones and relaying messages; and general administrative tasks in an office support environment. Substitutions:College or university course work in Business, Criminal Justice or a similar discipline may substitute for the experience on a year for year basis.Required Competencies:Established proficiency in position-related office technologies, especially Microsoft Office (Word, Excel, PowerPoint and Access);

Ability to work directly with offenders in a prison environment;

Exceptional interpersonal/customer service skills;

Excellent written and oral communication skills;

Efficient management/input of data and tracking;

Strong ability to multi-task and demonstrate flexibility;

Impeccable organizational, planning and prioritizing skills;

Precise attention to details;

Ability to read and comprehend the English language;

Ability to effectively communicate fluently in English both verbally and in writing;

Preferred Qualifications:Experience proof-reading, editing, or creating documents;

Experience supporting a program or work unit;

Experience with data-entry, checking and verifying;

Experience with National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC);

Experience working with confidential information;

Experience creating and maintaining budgets and budget reports;

If you are using the substitution, one year of clerical experience is preferred.

ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL REQUIREMENTS WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.IMPORTANT INFORMATIONThe Assessment Process: Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. Part or all of the analysis for this position will include a review of your application material and your responses to any supplemental questions. Applications and responses will be reviewed by a Subject Matter Expert (SME) to assess and rank applicants in order to cut to a top group for additional assessment; or to establish an eligible list for referral to the hiring manager and final consideration.Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation processToll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt upload (attach) it.You are encouraged to print a copy of this announcement for your recordsConditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying candidate's ability to perform the essential functions of the position, completed at the applicant’s own expense. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment. Must be 21 years of age;

Possess a valid driver’s license;

Possess a high school diploma or GED;

Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics;

Possess the physical ability to successfully complete Defensive Tactics;

Lift arms above head and kick as high as own waist;

Stabilize another person to accomplish a controlled take down;

Use arms, palms of hands, shins, and feet to deliver blows;

Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

Swing a baton in a striking technique;

Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

Get down on one or both knees and up again with multiple repetitions;

Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed inmates;

Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

Willing and able to travel;

Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

TB (tuberculosis) screening is required of all new employees upon hire.

Successful completion of a background investigation is required. Should applicant's background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.The CDOC is committed to a drug and alcohol free work environment. Our employees are expected to comply with all state and federal laws. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpastate.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Supplemental InformationAfter submitting an application, you should receive an immediate email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept of Corrections employee or from this email address info@governmentjobs.com It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Lisa Thayer at lisa.thayer@state.co.us.SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Melissa Bellew, at docemployeerelations@state.co.us or call 719-226-4445.ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE. WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.