Administrative Assistant & Purchasing Clerk
Vacancy expired!
Job Description
The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks.
Essential Job Functions Greet, assist and direct guests, employees and clients Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible Prepare and file reports and documents including with government agencies to conform with statutes Assist AP & purchasing in vendor management Process company credit applications Provide support for employee purchasing platforms and employee phone program Manage expense reports and code, sign and submit invoices Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed Create and maintain recordkeeping, database and spreadsheet files Maintain office equipment, coordinate IT needs, order department and building supplies and arrange for equipment maintenance Assist in outlets during peak periods or staff shortages (as required) Maintain department operations manuals, safety and training materials (as required) General administrative duties for Accounting, Purchasing and Sustainability departments Other duties as assignedQualifications
Must be 18 years of age or older High School Diploma or GED required Minimum one year of experience in a clerical/administrative support position Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint Must be fluent in English; Spanish proficiency preferred Basic accounting skills Valid, current and unrestricted Driver’s License required for certain positions
Additional Information
Supervision given and receivedSupervision given: This position has no supervisor responsibilities. Supervision received: Works under direct supervision of the Purchasing Director. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.
Work Environment and Physical DemandsAbility to stand, type and sit at desk/computer for most of the work shift executing repetitive movements. No adverse or hazardous conditions. Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
The physical demands described here are representative of those thatmust be metby an employee to successfully perform the essential functions of this job. Reasonable accommodationsmay be madeto enable individuals with disabilities to perform the essential functions.
This job descriptionis designedto indicate the general nature and level of work. Itis not designedto contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen Skiing Company /The Little Nell /Limelight Hotelis an equal opportunity employer.
For an overview of Aspen Skiing Company's benefits and other compensation visitaspensnowmass.com/jobs/benefits
Vacancy expired!