08 Oct
Material Planning and Scheduling Coordinator
Vacancy expired!
MATERIAL PLANNING & SCHEDULING COORDINATORWARREN, NJ Candidate will start assignment remotely but will be required to report onsite a couple of days a week as discussed and scheduled by manager upon starting Required Skills:
- Customer Interaction
- Interact with business partners and customers to identify and deliver the service agreements and purchase orders needed to meet the business needs and timing requirements.
- Deliver timely updates to Business Process Owners and ECQ Management on status and budget.
- Use Microsoft software to produce documents, reports, and presentations.
- Purchasing Activities
- Serve as main point of contact for receipt of equipment request forms.
- Liaise with equipment requestors and owners as necessary.
- Liaise with engineering to support completion of User Requirement Briefs.
- Create Capital Appropriation Requests (CAR) and help to drive them through the system.
- Create Oracle purchase requests and help to drive them through the system.
- Drive activities associated with the creation and execution of master purchasing agreements.
- Liaise with representatives from the Legal department for the execution of Contracts and the Finance department for issuance of Purchase Orders.
- Liaise with Vendors for obtaining agreement and contract sign off.
- Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements.
- Service Contract Support Activities
- Participate in activities associated with the creation and execution of service agreements.
- Liaise with Legal for the execution of Contracts and Finance for issuance of Purchase Orders.
- Liaise with Vendors for obtaining agreement and contract sign off.
- Monitor all changes ensuring timely amendment finalization and implementation ensuring no lapse of services.
- Track departmental maintenance budgets by processing and reconciling invoices for services rendered.
- Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements.
- Maintain asset service requirements and schedule in CMMS system.
- Update and maintain departmental electronic records using appropriate software.
- Promotes and provides excellent customer service and support
- Regularly reviews, prioritizes, and promptly responds to customers' equipment purchasing and maintenance contract support requests.
- Maintains a positive relationship with all members of the Equipment Commissioning & Qualification department and site customers while promoting a positive team environment.
- Communication and Management of Timelines
- Manages workload of multiple projects and priorities across different departments that the ECQ organization supports.
- Develops an effective mechanism for communicating the current status of all equipment purchases and service agreements to all affected stakeholders.
- Continually seeks opportunities to increase internal client satisfaction and deepen client relationships.
- Provides data to be used for metrics purposes.
- BA / BS degree or acceptable combination of education and practical experience
- Minimum 3 years of maintenance/engineering project coordinating / planning experience, preferably in a pharmaceutical environment.
- Minimum 3 years of experience in purchasing of laboratory equipment.
- Highly proficient computer skills in Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook with extensive background in database systems.
- Innate ability to learn new software, such as corporate intranet and enterprise business applications.
- Working knowledge of enterprise business systems such as Oracle or SAP.
- Working knowledge of CMMS systems such as BMRAM or Maximo.
- Knowledge of accounting principles. Experience with departmental budget management.
- Strong written and verbal communication skills.
- Highly proficient at writing well formulated emails and notifications.
- Ability to effectively communicate with employees, contractors, and vendors.
- Experience with technical writing and document development / generation.
- Excellent interpersonal skills with experience dealing with a diverse workforce.
- Ability to analyze situations and develop solutions. Modifies approaches and procedures to issues as they arise.
- Strong multi tasking ability in conjunction with proven organizational skills.
- Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion.
- Ability to effectively manage multiple tasks and activities simultaneously
- Familiarity with FDA and EU compliance regulations
- Basic understanding of legal contracts and contract processes.
- Basic understanding of Capital Appropriation processes.
- Ability to create and analyze meaningful metrics.
- Professional Knowledge.
- Problem Solving.
- Team Player / Building Relationships.
- Multi tasking.
- Customer Focus.
- Action and detail oriented.
- Active Listening.
- Decisive.
Vacancy expired!