Office Manager

Job Description

The Office Manager performs a variety of office support and administrative duties across Ergomed and PrimeVigilance businesses, globally andin our Cary office.

• Greets and logs in visitors as appropriate; resolves routine administrative problems and answers inquiries concerning office activities and operations; answers, screens, and routes telephone calls; maintains log of inquiries asrequired

• Performs a range of employee and operational support activities; may serve as a liaison with other departments/office on administrative and/or operationalmatters

• Sorts, screens, and distributes incoming and outgoingmail

• Ensures postage meter is current with all available updates and adequate postage isavailable

• Drafts and/or prepares responses to routine office inquiries; prepares photocopies and facsimiles, and operates a variety of officeequipment

• Orders, stocks, and distributes officesupplies

• Coordinates business cards for employees

• Tracks monthly/quarterly expendituresfor all office ordering, supplies and equipment andtracking

• Schedules maintenance/repair for office equipment asneeded

• Serves as liaison to property management for office relatedissues

• Assists with logistics for local meetings, new hire orientation and onsite training including catering ofevents

• Makes travel and lodging arrangements, directly or through travel agencies, asrequested

• Prepares expense reports for members of the Executive Team

• Works with Management to develop and maintain new processes/tracking procedures as identified andrequired

• Demonstrates a professional and cordial demeanor projecting a positive image forMedSource

• Assists with kitchen cleanliness (refrigerator clean out) and ensures all items are fullystocked

Qualifications

• High school diploma or GED with administrative experience directly related to the duties and responsibilities above.

• Ability to communicate effectively in writing andverbally

• Ability to maintain confidentiality of records andinformation

• Professional demeanor and appearance

• Ability to provide comprehensive support for executive-level staff; proficient at scheduling meetings, coordinating travel arrangements, catering, and managing essentialtasks

• Provide administrative support activities with demanding timeframes

• Ability to develop and maintain administrative processes that improve accuracy, efficiency, and help achieve organizationalobjectives

• Possess organization/coordination, analytical and problem-solvingskills

• Proficient in Microsoft Office, including mail merges andspreadsheets

• Ability to understand and follow specific instructions andprocedures

• Knowledge of ordering and inventory control for office supplies and equipment

• Must be punctual anddependable

• Ability to create and edit writtenmaterials

Additional Information

• We offer a friendly professional working environment
• We offer a competitive salary plus a good benefits package
• We offer the chance to make a difference reporting directly to the HR Director