Exec. Assistant

Primary Responsibilities:

Prepare Power Point presentations

Provide administrative and clerical support to departments or individuals.

Schedule meetings and arrange conference rooms.

Alert manager about cancelations or new meetings.

Manage travel and schedule.

Handle information requests.

Prepare correspondence and stuff mail into envelopes.

Arrange for outgoing mail and packages to be picked up.

Prepare reports

Manage spreadsheets

Prepare confidential and sensitive documents.

Coordinates office management activities.

Determine matters of top priority and handle accordingly.

Prepare agenda for meetings

Takes and transcribes dictation

Plans events

Operate office equipment, such as photocopy machine and scanner.

Coordinate committees and task forces.

Relay directives, instructions and assignment to executives.

Receive and relay telephone messages.

Maintain hard copy and electronic filing system.

Sign for UPS/Fed Ex/Airborne packages.

M-F 8-5