Executive Administrative Assistant

ROCKLAND COMMUNITY CHURCH

Executive Administrative Assistant

Job Qualifications

This person should be a committed Christian who displays a love for the Lord and is in full agreement with our Rockland staff’s statement of faith. The person who will succeed in this role will love the work of administratively supporting those in leadership and anticipating and executing details on their behalf. This person needs to be a self-starter, and effective multi-tasker under pressure, be willing to take initiative and be outstanding at follow through. They should possess excellent computer and administrative skills, and be very organized. This person (and family if applicable) must become a member of Rockland, affirming our mission, vision, values and theology, including getting engaged in Biblical Community.

General Job Description

Provide administrative support primarily for the Lead Pastor and also the Operations Director. Manage relationships and communication between the leadership and multiple people at Rockland and in the broader community as needed. Provide communication and administrative support for the Lead Pastor and Operations Director in matters related to the work of the Senior Staff, Deacons and Elders. Oversee the organization, communication and administration of regular meetings as well as special meetings, and other church events.

Specific Job Details

1. Initiate weekly meetings with Lead Pastor and Operations Director to review upcoming events, meetings and “to do’s”

2. Attend regular meetings: Senior Staff, Staff, Outreach and Worship

3. Coordinate scheduling and arrangements for meetings as needed

4. Remain current with church calendar along with room usage (Planning Center) and communicate pertinent information to Senior Staff, to ensure leadership is aware of upcoming events

5. Become a “subject matter expert” for Planning Center applications (Calendar, Services, People, and Workflows)

6. Have a working knowledge of MS applications (Excel, Word, Power Point), with ability to pivot to similar Mac applications

7. Assist in the development of budget projections for the senior leadership, as well creating budget expectations for office items. This would be in coordination with the Operations Director

8. Maintain procedure manual for this position

9. Assist in the planning and execution of special events as requested

10. Ensure that the church is locked and closed each weekday

11. Perform other duties as assigned, including a wide range of special projects assigned by senior leadership

12. Oversee Communications and Media:

a. Make sure the website is maintained and updated

b. Coordinate with Communication staff to set up and managing weekly emails

c. Make sure the monthly worship service handout is created, handed out, and picked up

d. Set up MailChimp for the lead pastor email and coordinating with other writers, so that the pastors are focused on writing devotional content

e. Liaison with our graphics designer for church publications

f. Coordinate communications for all church events through print and media.

i. Website

ii. Facebook, Instagram

iii. Newspaper ads and Easter & Christmas Eve special ads

iv. Create banners

v. PowerPoint slides for Sunday mornings

g. Maintain Planning Center Worship detail (templates, assignments)

h. Facilitate the process of church’s bi-monthly publication (“Chimes”). Members create the content. This position would manage the mail-out process in coordination with the office manager

i. Import email addresses into Mail Chimp for Biweekly emails. Assist Sr. Pastor with proofreading emails, and the announcements that are included in the emails

Supervisor: Lead Pastor

Time Requirement: 32 hours per week (Sunday – Thursday)

Office hours are 8:30 – 4:00, Monday-Thursday

Friday and Saturday are off-days

Sunday work hours are 8am – noon, duties vary

Coordinates With: Communications Associate, Care/Discipleship Associate, Office Administrator

Works closely with: Deacon teams, Kids & Connections Pastor, Care Pastor, Graphic Design contractor