15 Jan
Accounting Specialist II - Accounts Payable
Texas, Baytown 00000 Baytown USA

Vacancy expired!

Accounting Specialist II - Accounts PayablePrintApplyAccounting Specialist II - Accounts PayableSalary$18.12 - $22.65 HourlyLocation2401 Market St. Baytown, TXJob TypeFull TimeDepartmentFinanceJob Number19-00238

Description

Benefits

Questions

Job SummaryBaytown is a growing community with a population of about 82,000 situated on the north side of Galveston Bay approximately 25 miles from Downtown Houston. As a full-service municipal government our purpose is simple – Together we enrich lives and build community.Our employees are dedicated to public service through Caring, Innovation, Collaboration, Leadership and Stewardship, and we are looking for a qualified candidate who shares our values to join our team in the role of Accounting Specialist II - Accounts Payable.The Accounting Specialist II - Accounts Payable position's responsibilities include but are not limited to managing the procurement card process, approving all invoices and purchase orders for appropriate documentation prior to payment, distributing mail, and assisting with entering invoices and check requests according to established procedures in an efficient and accurate manner. Conducting vendor maintenance which includes proper classification of vendors, response to vendor inquiries, reconciliation of vendor statements, ensuring all vendor invoices are paid promptly, and managing year-end 1099 functions. Other functions are reconciling procurement card statements weekly, assisting with month and year end closing, and petty cash audits.Duties

Researches and resolves document errors with outside vendors and internal departments for proper processing. Collaborate with City departments to review and analyze outstanding charges.

Verify and reconcile edit reports. Assist with processing/printing accounts payable checks and reports weekly. Review and report budget overrun exceptions.

Verifies and processes utility billing refunds and procurement card payments from batched system interface.

Assist with auditing invoices, purchase orders, requisitions and procurement card reports to ensure department submittals are accurate and complete. Reviews source documents for appropriate coding and make corrections as necessary.

Reconcile procurement card weekly totals to the general ledger for accuracy and completeness on a weekly basis. Reconcile monthly balance sheet accounts assigned by the Controller.

Assists with records management and year-end items such as preparation for year-end audit, warehouse/garage inventory, and petty cash audit. Manages year-end 1099 functions. Serves as back up timekeeper for department.

Minimum QualificationsREQUIRED:

High School Diploma or equivalent (GED).

Four years accounts payable, customer service, or general office experience OR equivalent combination of education and experience.

Intermediate accounting related experience and computer processing skills in Microsoft Office.

PREFERRED:

Bilingual

Additional InformationAbility to multi-task, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, reconciling , data entering, and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting processes. Must have high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.The City of Baytown is an Equal Opportunity Employer of qualified individuals.01Do you possess a High School Diploma and/or GED equivalency?

I do

I do not

02Do you possess accounts payable experience?

I do

I do not

03How may years do you possess in accounts payable, customer service, or general office experience?

Less than 4 year

4 to 6 years

6 to 8 years

More than 8 years

04What is your skill level with Microsoft Office applications?

No experience with Microsoft Office.

Beginner

Intermediate

Advanced

Expert

05If you are bilingual in which language are you most proficient?

I am not bilingual

Spanish

Vietnamese

Chinese

French

Urdu

Other

American Sign Language

Required Question

AgencyCity of BaytownAddress2401 Market StreetBaytown, Texas, 77520Phone281-422-8281 Websitehttp://www.baytown.orgApply

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