Executive Assistant / Reception (Tallahassee, FL)

Compass Marketing & Consulting, a Tallahassee, FL based full-service creative agency dedicated to the advancement of our client’s business through imaginative ideas, innovative products and sound marketing strategy is seeking an experienced Executive Assistant.

The Compass Marketing Executive Assistant will report directly to the Agency Director and be responsible for ensuring successful operation of administrative duties associated with the agency. The Executive Assistant provides clerical support to the Agency Director and assists in the successful execution of agency workflow.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

Maintaining knowledge of all services offered by Compass Marketing & Consulting and performing other duties as needed or assigned.

Answer incoming calls and forward or take a message as necessary.

Ensure that the agency office functions as efficiently as possible.

Guarantee that all needed items are ready, tidy, in-stock or on the way.

Serve as a gracious host to agency guests while acting as the “gate-keeper”.

Responsible to ensure that the office is up and running (at opening time) in the morning.

Administration of agency filing (physical and digital).

Ensure that files are cataloged and archived in a process-consistent manner.

Intercept solicitation calls to the Agency Director.

Collect information from parties seeking philanthropic support.

Timely and accurate preparation and support of billing functions for the agency accounting department.

Administration of the agency operations software including daily reports to the Agency Director.

Responsible for inventory of all promotional gear.

Participation in daily skills development program.

Participation in daily agency meeting.

Maintain accurate records of any time logged by client and project.

Networking with other professionals in order to promote the benefits of Compass Marketing & Consulting’s services.

The ideal candidate will possess an Associate’s or equivalent degree and 3-5 years of office experience. Skillsets must include high-proficiency in Microsoft Word, Excel, and Outlook.

Compass Marketing & Consulting will offer the chosen candidate a full-time position (40hrs/week) with a competitive pay plan including full benefits.

Apply in person at 1711 Capital Circle NE (same entrance as Proctor Subaru – building on the left) between the hours of 8:30 and 12:00 or 1:00 and 4:30 M-F

Compass Marketing & Consulting is an equal opportunity employer and does not discriminate because of race, color, religion, sex, age, citizenship, marital status, disability, national origin, familial status, gender identity or expression, or sexual orientation.