26 Feb
Exhibits Coordinator (Fairbanks)
Alaska, Fairbanks 00000 Fairbanks USA

Vacancy expired!

Job Title: EXHIBITS COORDINATOR

Coordinates with: Operations Manager

Job Scope: Year-round to include Fair Time and Off Season

To cycle between Part time and Full time as needed

Salary: $15.00 per hour (DOE)

JOB DUTIES:

Create Exhibit Guide: Gather content, format, edit, submit draft for review

Contact potential sponsors for exhibit guide to sell ad spaces

Create manuals for Division Superintendents and Judges, Exhibit tags, ID forms, stall cards, entry forms, division handbooks and score sheets

Create Competitive Exhibit posters and signs

Work with the Competitive Exhibits Advisory Committee and Protest Committee as needed

Work with Operations Manager as needed to hire & train Exhibit Assistant

Assist with exhibit volunteer recruitment, coordinate training, and act as an overall supervisor for exhibit volunteers and judges

Act as overall support to and provide training for: Superintendents, Exhibit Assistants, Judges

Coordinate competitive exhibits computer files, create Fair closeout and update Superintendents Roster

Populate and maintain data base for competitive exhibits

Verify all submissions for Premium payouts prior to disbursement

Evaluate competitive exhibit display needs

Responsible for planning and reconciliation of competitive exhibits

Statistical reports regarding exhibits: division statistics, premium payout compilation

Work with committee on securing judges, and coordinating their presence at the fair.

Work to maintain positive relationships with all Exhibit Volunteers.

Coordinate all mailings, informational packets, ribbons, surveys, tickets, and newsletter blurbs necessary for Exhibits.

Work with Volunteer Coordinator to find and place Exhibit Attendants

Work with Vendor Coordinator for exhibit display locations in shared spaces

Position requires personal mobility with the capacity to cover the entire fairgrounds

Provide completed files (i.e. Budget, Evaluations) and suggestions for improvements (Wrap up report) regarding exhibits to Operations Manager when required

Prepare necessary reports for annual audit as needed for exhibits information

Serve on TVSFA Committees and attend Board Meetings as requested by the Operations Manager

Serve as liaison between Facilities, Grounds & Maintenance Manager and staff involved in exhibits

Assist customers in the office during open office hours as needed

Must have a genuine interest in the well-being of the Fair

Other duties as assigned

QUALIFICATIONS:

Excellent customer service

Experience working with diverse groups of people

Experience working with detailed information

Event planning & coordination

Requires sense of humor, energetic personality, and pleasant attitude

Be organized and have good attention to details

Be a team player, self-motivated and able to work with little supervision (consistently exercise good judgment)

Willingness to be flexible and work under intense pressure at times

Must be physically present for full-time work June, July, and August

EDUCATIONAL BACKGROUND:

 High School Diploma or GED

 College Degree preferred

Vacancy expired!


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