Administrative Assistant

Exciting opportunity to join one of the fastest growing software firms in the real estate industry! Yardi Systems is hiring for an Administrative Assistant to join their growing team in Austin,TX!

As a key member of the Support Team, this position is responsible for greeting all visitors and callers, management of local client events, shipping and mail distribution, flow of correspondence, coordination of facilities vendors, tracking of invoices and requisition of supplies as well as additional clerical duties and general office support.

Responsibilities

Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.

Coordinates all planning for client events including, but not limited to: scheduling hotel accommodations, conference calls, preparing agendas, ordering meals, etc.

Prepares conference rooms for client meetings; manages local conference room schedule.

Schedules, coordinates, and follows up with vendors for office facilities including, but not limited to: utilities, janitorial services, electrical, plumbing, etc. Responsible for tracking invoices for these services.

Receives sorts and forwards incoming mail. Maintains and routes publications.

Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

Prepares agendas, binders and other materials as well as make arrangements for meetings.

Responsible for ordering, receiving, stocking and distribution of office supplies through Staples.

Prepares and is responsible for submissions to corporate newsletter monthly.

Assist in Accounts Payable invoice processing.

Manages the distribution of guest badges and new employee badges. Responsible for taking new employee pictures and updating Company Directory.

Coordinates local office events: birthdays, customer service week, special events, etc.

May also assist with other related clerical duties such as photocopying, faxing, filing and collating.

Other projects as assigned by Vice President or any management team member

Requirements

High School Diploma

Two (2) or more years of experience in related administrative assistant / executive assistant / clerical role

Proficiency in MS Office and Internet Explorer

Bachelor’s degree in Accounting, Finance or any related fields preferred

Event planning experience a plus

Ability to communicate effectively, cooperatively and persuasively

Ability to treat all employees and clients with respect and dignity

Ability to prioritize and execute tasks and assignments within a fast-paced environment

Exceptional problem-solving skills

Ability to work independently on assigned tasks as well as to accept direction on given assignments

High level organizational skills and attention to detail

Excellent verbal and written communication skills, including appropriate grammar and punctuation

PLEASE APPLY TO: https://careers.yardi.com/openings/job-posting/P2P20114373/

At Yardi, we’ve created a global team dedicated to making great real estate software products and fostering a collaborative work environment. We care about our community and like to come together to make things happen, whether we are focused on creating new software innovations or giving back through philanthropy and volunteerism. Yardi is a place where people with a wide variety of cultural and life experiences come together to make a difference.

There is something for everyone at Yardi, whether you love to code, or are a people person and enjoy solving issues and providing support to clients. We have a pleasant and casual work environment, competitive salaries, and a comprehensive benefits package. Our corporate culture stresses integrity, respect, trust, responsibility, and fun!

EOE Race/Gender/Disability/Vets