Administrative Assistant - Emergency Medicine

Provides direct administrative support to a highly productive clinical and research faculty with a high volume of patients and research protocols.

Coordinates, organizes, and carries out the day-to-day activities of the office as needs arise which may include:

Maintaining daily calendar of appointments and events

Tracks CME, RME, and ethics credits annually when assigned

Fills out a Faculty Absence Notification Request when the physician(s) is out of the office with proper signatures of approval and notifies the Clinic by email or fax. Date(s) are entered in Kronos Timekeeping.

Prepares and submits the Texas Standardized Credentialing Application every two years Maintains and updates electronic entries in Faculty Information System (FIS), complying with institutional format for up-to-date curriculum vitae and NIH Biosketch and Other Support

Assists in preparation and submission of manuscripts, abstracts, book chapters, grants, and protocols

Prepares, maintains and audits personnel folders

Composes and edits correspondence and other documents

Provides administrative support to clinical and research faculty as needed

Coordinates Travel arrangements and expense reimbursements:

Makes travel arrangements, applying both institutional and departmental policies.

Prepares reimbursements for travel and/or other expenses

Arranges conferences according to department specifications, including booking rooms, catering, and equipment

Submits reimbursement, monitors and balances the PRS budget activity per assigned faculty

Tracks annual extramural per assigned faculty

Timekeeping Assistance for the Department of Emergency Medicine:

Works with Department timekeeper as needed to for weekly timekeeping for the department including Kronos, Web Schedule EM Time-off Calendar, and posting of the Emergency Medicine/EM Clinical Decision Unit On-Call monthly Calendar, creating weekly vouchers for MDA Moonlighters, and creating the monthly vouchers for the part-time Clinical Specialists.

Education and Trainee Support:

Provide support for the department when needed including the Oncologic Emergency Medicine Fellowship, the Oncologic Emergency Medicine conferences, and research and student trainees. This requires knowledge of the Discover application system, correspondence with applicants, New Innovations system, and coordination with CME/Conference Management.

Report Processing:

Complete institutional forms when needed according to institutional standards, policy and procedures, and/or institutional guidelines. Maintains and updates electronic entries in Faculty Information System (FIS), complying with institutional format for up-to-date curriculum vitae, NIH Biosketch, and others; Coordinate and track various ongoing requirements such as guidelines and submission deadlines.

Provides administrative support to clinical and research faculty as needed:

Greets and directs guests upon arrival to the Emergency Medicine suite.

EDUCATION:Required: High school diploma or equivalent.Preferred: Bachelor's degree.EXPERIENCE:Required: Four years of administrative/secretarial or related experience.With preferred degree, no experience required.OTHER:Required: Must pass pre-employment skills test as required and administered by Human Resources.It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.htmlAdditional Information

Requisition ID: 134178

Employment Status: Full-Time

Employee Status: Regular

FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

Work Week: Days

Fund Type: Hard

Pivotal Position: No

Minimum Salary: US Dollar (USD) 36,000

Midpoint Salary: US Dollar (USD) 45,000

Maximum Salary : US Dollar (USD) 54,000