Office Manager- 32 hours part time (Providence)

Have you killed it as an Administrative Assistant or as an Office Manager? We're looking for nothing less than awesome and we want to hire you!

Working Planet believes that marketing shouldn't be fuzzy, or intangible, or smoke and mirrors. We believe that the truth of the relationship between advertising and profit is in the data and that revealing that truth and using it is a powerful thing. It removes risk, reveals the path to growth, and fuels the success of our clients

Your valuable skills will help us achieve our company goals by ensuring all the important daily details are taken care allowing the cofounders to concentrate on the growth of the company.

We want to hire a task oriented office ninja who always brings their organizational abilities and authentic optimism to the role.

As a Rockstar in this role, you are completely aligned with:

-keeping everything in its place - love organizing big and small things and everything in between, as disorganization bugs the crap out of you

-ensuring principals are where they need to be when they need to be

-communicating like a true partner in helping build an even better place to work

-prioritizing and planning tasks like an ER doc does

-thinking up, planning and pulling off amazing and fun company events

-taking real pride in ensuring the office looks clean and tidy at all times

-always maintaining a strong professional and positive attitude

-writing engaging blog and social media posts that help highlight our strengths

-gatekeeping the heck out of incoming calls and always sounding confident and professional

-researching, arranging and maintaining vendor relationships

-anticipating solutions before problems become problems

-being a detail nerd who can spot a misspelling at 20 ft and finding poorly-formatted documents an affront

-taking pride in completing projects without needing a lick of micromanaging

-maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

-being able to sift through candidate resumes to find the diamonds and then help get them hired by maintaining correspondence and setting up interviews

Specifically you will be responsible for:

Office Management:

Supporting daily task and administrative needs of the executive team

General "office-keeping" duties such as acquiring, organizing and stocking office supplies

Managing mail, scheduling, proposal and workshop preparation

Liaising with facility management vendors

Handling event planning for in-house and off-site activities for the company

Maintaining confidentiality of sensitive corporate information

Recruitment Assistance:

Corresponding with, tracking, and scheduling candidates

Researching and identifying candidates for consideration

Reviewing resumes

Working closely with the Recruitment Manager to ensure smooth hiring process

Helping onboard new staff

Marketing:

Assisting in content creation; posting daily across our social media in Twitter, Linkedin and Facebook

Writing interesting and thought-provoking blog posts for company website

Editing of CEO’s blog/industry articles (including bold constructive feedback)

Consolidating and updating of historic lead, client, and contact information into Salesforce CRM

Assisting in the development of house email list in Mailchimp

Creating monthly/quarterly newsletters

Researching marketing/thought leadership/client/industry opportunities

We are seeking candidates with combinations of the following skills and experience:

3+ years of stellar achievement in this role

Hyper-organized, detail-oriented and able to excel at managing multiple projects simultaneously

An adult who conducts her/himself with professionalism

Meets deadlines without requiring micromanaging

Values punctuality

Enjoys over-delivering rather than meeting expectations and take genuine pride in being part of something good

Comfortable with both working alone and with others

Superior writing skills and can craft compelling marketing material

Experience with posting social media across a variety of platforms

Excellent problem-solving and research skills

Taking initiative

Demonstrated ability to work with confidential information

Strong computer/email skills with proficiency in MS Office(Word, Excel, PowerPoint), internet search, and social media tools

Ability to think creatively and work well with limited guidance

Must have a car

Benefits:

Generous medical, dental and vision

Paid vacation/sick/personal time

Company matching 401(k) plan

Casual work environment

Standing desk

Beer O’Clock Fridays

Pet-friendly

About Us:

Working Planet is a digital marketing firm filled with smart people who are deeply interested in understanding how to connect the dots from ad to revenue. We maximize profit for our clients and our wholly-owned retail brands by using financial data to inform our account management strategy and tactics.

We care about each other and our clients and work hard to do right by both. We believe strongly in continuous improvement and work towards infusing it in everything we do. We work in small, cohesive teams in a friendly, casual environment where it's not uncommon to see a pet, or two, wandering around.