19 Apr
Bookkeeper/Administrative Assistant
Wyoming, Bighorn , 82833 Bighorn USA

Vacancy expired!

POSITION SUMMARY: The Bookkeeper/Administrative Assistant performs a variety of administrative and clerical tasks that provide support to The Brinton Museum operations and team members. This position is responsible for performing daily accounting tasks, assisting with basic Human Resource duties like new hire documents, compliance, and data entry; and assisting in daily administrative activities.

ESSENTIAL DUTIES AND FUNCTIONS:

  • Performs account receivable functions including invoicing, processing incoming payments, and recording revenue transactions
  • Performs account payable functions including coding and entering invoices, printing checks and paying credit card statements
  • Collects time sheets and submits for payroll processing
  • Reviews bank deposits prepared by other staff, takes deposits to the bank, and records deposits in accounting software
  • Oversees petty cash and ensures sufficient cash is on hand for Museum Store and Bistro operations
  • Keeps customer and vendor files and information up to date
  • Assists Receptionist with answering and directing incoming phone calls when they are unable to do so
  • Assists Chief Operating Officer with Human Resource functions, such as new hire paperwork, compliance, and data entry
  • Assists Chief Operating Officer with administering Google Suite for the workplace
  • Coordinates purchasing of new software and hardware with Chief Operating Officer, as well as purging old hardware
  • Assists Chief Operating Officer with administering company credit cards, including requesting, canceling, increasing, and handling issues that may arise
  • Maintains office supplies and ensures an adequate inventory to meet museum needs
  • Performs all other related duties as assigned by management.

WORK SCHEDULE

  • Monday to Friday
  • Eight hours a day; employee can set hours between 7am and 6pm

DESIRED EDUCATION AND EXPERIENCE:

  • Associate’s Degree with preference of Bachelor’s Degree in business, accounting, math or economics
  • Previous bookkeeping experience
  • Previous administrative assistant experience preferred

QUALIFICATIONS AND SKILLS:

  • Proficient in Sage 50 accounting software
  • Proficient in Microsoft Word and Excel
  • Exceptional organization skills
  • Excellent data entry skills
  • Excellent oral and written communication skills
  • High degree of accuracy and attention to detail

COMPENSATION:

$38,000 to $45,000 based on qualifications. 403(b) plan with 4.5% matching from employer, employee discount, health insurance, and paid time off.

For questions regarding the position please contact Kendra Heimbuck at 307-763-5928

To learn more about The Brinton Museum go to thebrintonmuseum.org

Job Type: Full-time

Pay: $38,000.00 - $45,000.00 per year

Benefits:

  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Retirement plan

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Experience:

  • Bookkeeping: 1 year (Preferred)

Work Location: One location

Vacancy expired!


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