19 May
Office Manager / Bookkeeper/Administrative Assistant/ Remodeling (Irvine)
California, Orange county 00000 Orange county USA

Vacancy expired!

Job Description

We invite you to join our remodeling company where you can make a difference by working with a group of ambitious and driven individuals to transform our clients homes.

Builderwell is a five-star, family owed, local residential remodeling company that provides an exceptionally high level of client experience.

We're looking for a full-time office manager/ administrative assistant with experience in the remodeling/construction office management environment to help us with day to day office management and book keeping tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include answering incoming calls, scheduling online leads, book-keeping with Quickbooks online, managing social media, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Google Sheets, Google Dr. Quickbooks Online and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within the Remodeling and Construction industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

- Answer and direct phone calls

- Organize and schedule appointments

- Plan meetings and take detailed minutes

- Write and distribute email, correspondence memos, letters, faxes and forms

- Assist in the preparation of regularly scheduled reports

- Develop and maintain a filing system

- Update and maintain office policies and procedures

- Order office supplies and research new deals and suppliers

- Maintain contact lists and vendor lists

- Schedule jobs and send contracts

- File prelim liens and lien releases

- Manage expenses using Quickbooks Online

- Submit and reconcile expense reports

- Provide general support to visitors, staff and teams

- Act as the point of contact for internal and external clients

- Data entry into firm database, compile and review reports for quality and accuracy of non-technical content, deliver reports based on client's requirements/instructions, maintain schedule for deliverable

- Manage, create systems and organize projects in advance of start date. To track materials and budget for each job

- Assist with reading and double-checking blueprints for proper take-off and material lists.

- Assist with sourcing new material vendors and building relationships with suppliers.

- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

- Understanding of interior design and remodeling

- Computer savvy and resourceful knowledge using online resources

- Proficiency in Quickbooks Online is a must

- Proven experience as an administrative assistant, office manager or office admin assistant

- Knowledge of office management systems and procedures

- Working knowledge of office equipment, like printers and fax machines

- Proficiency in Google drive, docs and sheets MS Office (MS Excel and MS PowerPoint, in particular)

- Excellent time management skills and the ability to prioritize work

- Attention to detail and problem solving skills

- Excellent written and verbal communication skills

- Strong organizational skills with the ability to multi-task

- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

- Design/CAD and remodeling experience is required

Job Type: Full-time

We offer

- Great pay and benefits

- Excellent growth and advancement opportunities

- Generous bonus programs

Job Type: Full-time

Salary: $15.00 to $25.00 /hour

Please email your resume

Vacancy expired!


Related jobs

Report job