Administrative Assistant I

Education: High School Diploma or equivalent is required. Advanced coursework is preferred.Certification: No certification is required for this position.Experience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision.Primary responsibilities will include but are not limited to:

Assisting in Vision resource planning and becoming proficient in the use of Vision to produce reports and other information as requested.

Preparing organizational charts, correspondence, transmittals and proposals.

Registering for conferences and exhibits including assuring that displays, promotional items, etc. are delivered and set up as needed.

Tracking charitable contribution requests received by the company including obtaining Leader approval, preparation of check requests and transmittals.

Scheduling participants for company sponsored events assuring that all arrangements are made.

Preparing company mailings, labels, etc.

Obtaining quotes or scheduling travel, conference calls and/or video conferences.

Assisting in meeting scheduling and ensuring proper arrangements are made.

Preparing meeting notes for Leader approval.

Preparing presentations and other client related information.

Submitting announcements and other company related information to appropriate publications.

Coordinating company events – holiday gatherings, community involvement, associate retreats, etc.

Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.

Execution of special projects.

Knowledge and application of company standards.

Knowledge of office administration procedures.

Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.

Attention to detail.

Excellent prooing and grammar.

Ability to communicate effectively, both verbal and written.

Ability to maintain confidentiality in all areas.

Ability to work in a fast paced environment with extreme multi-tasking.

Ability to prioritize effectively.

Ability to develop reports.

Ability to maintain effective working relationships with teammates, clients, and vendors.

Ability to listen and ascertain the needs of teammates and clients

Ability to find and communicate accurate information concerning Hargrove services and capabilities.

ID: 2020-3003 External Company Name: Hargrove Engineers + Constructors Street: 1277 Dedrick Rd