Assistant (Legal Secretary)

Description/Job SummaryThe Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.Responsibilities/DutiesAnswer multiple phone lines; screen and direct calls them as appropriate

Maintain calendars, schedule meetings, and arrange conference/teleconference calls

Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department

Process expenses through Firm expense application (Chrome River)

Prepare attorney diaries through Firm diary application (Intapp)

Utilize various office machines to transmit data, print, duplicate, fax and PDF

Create and maintain attorney files using alphanumeric systems

Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs

Prepare and process client bills, working closely with Billing department

Create, revise and proo letters and various legal documents

Provide backup coverage for other assistants and receptionists

Perform other duties as assigned

Required SkillsAbility to effectively present information verbally and in writing

Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications

Proficiency in Microsoft Word and Excel

Basic math skills: addition, subtraction, multiplication, division

Strong attention to detail

Must be able to work collaboratively in a team environment

Ability to use diplomacy and discretion in relaying information

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

Preferred SkillsBasic knowledge of Microsoft PowerPoint

Preferred Experience1 to 2 years of administrative experience in an office or professional services setting

Required EducationHigh School diploma or GED equivalent

Preferred EducationFour-year college degree